{"id":77,"date":"2016-10-18T01:07:10","date_gmt":"2016-10-18T01:07:10","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=77"},"modified":"2022-08-19T09:20:37","modified_gmt":"2022-08-19T09:20:37","slug":"manage-multiple-tasks","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/","title":{"rendered":"How-to Manage Multiple Tasks"},"content":{"rendered":"<p>How many times during the day do we multitask? We are so used to multitasking that we most probably do not even count. The problem is that unstructured work on parallel tasks often brings significant productivity loss that effects on all our daily activities and results generally. Some of the negative consequences of multitasking are:<\/p>\r\n\r\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\r\n\r\n<img decoding=\"async\" src=\"\/blog\/wp-content\/uploads\/2012\/11\/multitasking.png\" alt=\"Multitasking\" title=\"Multitasking\" style=\"float:right;margin:10px;width:250px;\" \/>\r\n\r\n<ol style=\"margin-left: 35px;\">\r\n \t<li>Time wasted on switching from one task to another,<\/li>\r\n \t<li><a href=\"https:\/\/www.cmwlab.com\/blog\/effective-time-management\/\">More time<\/a> needed for task to be completed when multitasking,<\/li>\r\n \t<li>Misfocusing on important details,<\/li>\r\n \t<li>Missed deadlines,<\/li>\r\n \t<li>Incomplete tasks.<\/li>\r\n<\/ol>\r\n\r\n<p>This creates <a href=\"https:\/\/www.cmwlab.com\/blog\/3-ways-to-control-chaos\/\">work chaos<\/a> and that is why multitasking leads to decreased productivity. If you are running big projects that have multiple tasks and multiple people working on them, it can be very easy to lose track or have no idea where the project is going at any point in time.<\/p>\r\n\r\n\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/#Multitasking_the_inevitable_evil\" title=\"Multitasking: the inevitable evil\">Multitasking: the inevitable evil<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/#How_were_solving_it\" title=\"How we\u2019re solving it\">How we\u2019re solving it<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/#Plan_in_Execution_with_CMW_Solution\" title=\"Plan in Execution with CMW Solution\">Plan in Execution with CMW Solution<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/#Plan_in_Execution\" title=\"Plan in Execution\">Plan in Execution<\/a><\/li><\/ul><\/nav><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Multitasking_the_inevitable_evil\"><\/span>Multitasking: the inevitable evil<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n<blockquote>\u201c&#8230;you can\u2019t get rid of multitasking. It\u2019s a natural part of work and life&#8230;\u201d<\/blockquote>\r\n\r\n<p>If, as it\u2019s said in the quote, we cannot get rid of multitasking, we need to know how do we better handle multiple tasks and which solution to use for this goal.\r\nTask is a key component of any workflow. It is a simple activity that is usually executed quickly by a responsible person. However, your projects might need to assign and track multiple tasks and in this case, you need to think about such elements as:<\/p>\r\n\r\n<ul style=\"margin-left: 35px;\">\r\n \t<li>Connections and dependencies,<\/li>\r\n \t<li>Roles and skills,<\/li>\r\n \t<li>Steps and approvals,<\/li>\r\n \t<li>Other additional features.<\/li>\r\n<\/ul>\r\n\r\n<p>To cope with all of them with minimum mistakes you better use a workflow management system.<br><br>\r\nWorkflow \u2013 is a sequence of interdependent tasks usually assigned to people with different roles and skills. A workflow defines the rules specified in the company for distributing tasks to employees. A workflow&#8217;s configuration matches tasks into queues, assigns each task&#8217;s priority, and configures time-based rules for escalating the task.<\/p>\r\n\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"How_were_solving_it\"><\/span>How we\u2019re solving it<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n<p>To manage your tasks effectively, I highly recommend you try CMW Tracker. I found this tool to be extremely effective in managing my tasks as a copyrighter and more importantly remembering all the details of a task on one slip. I will demonstrate it on my own example. Here is my plan for the future blog topics:<\/p>\r\n\r\n<img decoding=\"async\" src=\"\/blog\/wp-content\/uploads\/2012\/11\/1.png\" alt=\"Managing multiple tasks\" title=\"Managing multiple tasks\" \/>\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Plan_in_Execution_with_CMW_Solution\"><\/span>Plan in Execution with CMW Solution<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n<p>As you can see, I have many blog entries to write. The only disadvantage is that no one but me can see this Excel file and status updates, including my manager, web marketing team and designer, who are involved into the process and need to know about details, as well as plan their time and availability. There are no action items, even though we work in tight collaboration. That is why I switched to <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">CMW Tracker<\/a> to execute my plan.<\/p>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<p>CMW Tracker is an online workflow and task management solution. It allows to design, run and modify workflows using drag-and-drop interface. Since I\u2019ve started using this system, anybody who needs to see my plan, task execution progress and assignees who are working with me on tasks can do this at any time. It\u2019s nothing like a single-standing Excel plan, because now it is opened for my coworkers and superiors to see. Moreover, it has a powerful functionality that brings significant advantages, including:<\/p>\r\n<br>\r\n<ol style=\"margin-left: 35px;\">\r\n \t<li>Drag-and-drop Workflow Editor,<\/li>\r\n \t<li>Workflow setup via Excel-like forms and business rules,<\/li>\r\n \t<li>Unified document and data management,<\/li>\r\n \t<li>Outlook-style interface,<\/li>\r\n \t<li>Advanced analytics and reporting,<\/li>\r\n \t<li>Cloud and on-premises deployment,<\/li>\r\n \t<li><a href=\"https:\/\/www.cmwlab.com\/blog\/strike-the-team-collaboration-balance\/\">Team collaboration<\/a>.<\/li>\r\n<\/ol>\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Plan_in_Execution\"><\/span>Plan in Execution<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n<img decoding=\"async\" data-id=\"3846\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2015\/02\/How-to-Manage-Multiple-Tasks-650x274.png\" alt=\"Multiple tasks with CMW Tracker\" title=\"Multiple tasks with CMW Tracker\" width=\"600\" class=\"alignleft size-large\" \/>\r\n\r\n<p><a href=\"https:\/\/www.cmwlab.com\/\">CMW Tracker<\/a> helps you manage your daily work tasks and eliminates headache that walks hand in hand with  multitasking. You will spend less time on organizing your work, and more time focusing on getting tasks done, because this solution allows for:<\/p>\r\n<br>\r\n<ul>\r\n \t<li>Unified tasks, data and documents management with deadlines and priorities,<\/li>\r\n \t<li>Transparency of task flows and full control of daily activities,<\/li>\r\n \t<li>Reduction of unneeded communication and increased amount of work done.<\/li>\r\n<\/ul>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<section class=\"author bg-light border\">\n\t<section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Anastasia Chumakova\" alt=\"Anastasia Chumakova\" src=\"\/blog\/wp-content\/uploads\/2012\/11\/anastasiya-chumakova.jpg\" alt=\"Anastasia Chumakova\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Anastasia Chumakova is <em>Product Marketing Analyst<\/em> and <a href=\"https:\/\/www.cmwlab.com\/workflow-automation\/\">Workflow Automation<\/a> Expert at Comindware.<br\/>She currently explores online process management product development trends, contributes to <a href=\"https:\/\/www.cmwlab.com\/\">www.cmwlab.com<\/a> and provides tips for better use of Comindware Tracker and online work management solutions.<\/p>\n        <\/article>\n    <\/section>\n<\/section>\r\n\r\n","protected":false},"excerpt":{"rendered":"<p>How many times during the day do we multitask? We are so used to multitasking that we most probably do not even count. The problem is that unstructured work on parallel tasks often brings significant productivity loss that effects on all our daily activities and results generally. Some of the negative consequences of multitasking are:<\/p>\n","protected":false},"author":4,"featured_media":4633,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17,20],"tags":[],"class_list":["post-77","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-thought-leadership","category-tips-and-tricks"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Manage Multiple Tasks and Get Things Done<\/title>\n<meta name=\"description\" content=\"Manage your daily work tasks effectively and eliminate headache that walks hand in hand with multitasking. Learn how to manage multiple tasks effectively!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Manage Multiple Tasks and Get Things Done\" \/>\n<meta property=\"og:description\" content=\"Manage your daily work tasks effectively and eliminate headache that walks hand in hand with multitasking. Learn how to manage multiple tasks effectively!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/\" \/>\n<meta property=\"og:site_name\" content=\"CMW Lab Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/cmwlabinc\" \/>\n<meta property=\"article:published_time\" content=\"2016-10-18T01:07:10+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-08-19T09:20:37+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2018\/09\/How-to-Manage-Multiple-Tasks-650x274-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"650\" \/>\n\t<meta property=\"og:image:height\" content=\"274\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"achumakova\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@CMW_Lab\" \/>\n<meta name=\"twitter:site\" content=\"@CMW_Lab\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"achumakova\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/\"},\"author\":{\"name\":\"achumakova\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#\/schema\/person\/23b746e08602ec8d9069a24fe07f86a6\"},\"headline\":\"How-to Manage Multiple Tasks\",\"datePublished\":\"2016-10-18T01:07:10+00:00\",\"dateModified\":\"2022-08-19T09:20:37+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/\"},\"wordCount\":654,\"commentCount\":1,\"publisher\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#organization\"},\"articleSection\":[\"Process World\",\"Tips and Tricks\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/\",\"url\":\"https:\/\/www.cmwlab.com\/blog\/manage-multiple-tasks\/\",\"name\":\"How to Manage Multiple Tasks and Get Things Done\",\"isPartOf\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#website\"},\"datePublished\":\"2016-10-18T01:07:10+00:00\",\"dateModified\":\"2022-08-19T09:20:37+00:00\",\"description\":\"Manage your daily work tasks effectively and eliminate headache that walks hand in hand with multitasking. 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