{"id":4890,"date":"2019-01-22T13:27:17","date_gmt":"2019-01-22T13:27:17","guid":{"rendered":"https:\/\/blog.comindware.com\/?p=4890"},"modified":"2019-01-22T13:27:17","modified_gmt":"2019-01-22T13:27:17","slug":"5-ways-to-select-the-right-process-for-automation-pilot","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/5-ways-to-select-the-right-process-for-automation-pilot\/","title":{"rendered":"5 Ways to Select the Right Process for Automation Pilot"},"content":{"rendered":"<p><em>Denis Kotov, ABPMP \u2013 Russian Chapter member, acknowledged BPM expert<\/em><\/p>\n\n<p>After you wrapped your mind around definition of business process and benefits of <a href=\"https:\/\/www.cmwlab.com\/workflow-automation\/\">process automation<\/a>, it is time to select the right process to jump start your automation. We know the best 5 ways to do this and have 6 general recommendations. Read ahead to learn what is the difference of each way and understand which one is likely to be the solution to your particular challenge.<\/p><!--more-->\n\n\n\n<img loading=\"lazy\" decoding=\"async\" data-id=\"4892\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2019\/01\/Right-Process-for-Automation-Pilot-650x312.png\" alt=\"Right Process for Automation Pilot\" width=\"650\" height=\"312\" class=\"alignleft size-large\" \/>\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/5-ways-to-select-the-right-process-for-automation-pilot\/#General_Recommendations_for_Process_Selection\" title=\"General Recommendations for Process Selection\">General Recommendations for Process Selection<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/5-ways-to-select-the-right-process-for-automation-pilot\/#Way_1_Scientific\" title=\"Way 1: Scientific\">Way 1: Scientific<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/5-ways-to-select-the-right-process-for-automation-pilot\/#Way_2_Painful\" title=\"Way 2: Painful\">Way 2: Painful<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/5-ways-to-select-the-right-process-for-automation-pilot\/#Way_3_Risky\" title=\"Way 3: Risky\">Way 3: Risky<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cmwlab.com\/blog\/5-ways-to-select-the-right-process-for-automation-pilot\/#Way_4_Monetary\" title=\"Way 4: Monetary\">Way 4: Monetary<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cmwlab.com\/blog\/5-ways-to-select-the-right-process-for-automation-pilot\/#Way_5_Reporting\" title=\"Way 5: Reporting\">Way 5: Reporting<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.cmwlab.com\/blog\/5-ways-to-select-the-right-process-for-automation-pilot\/#What_to_do_if_your_cases_intersect_and_it_is_not_so_easy_to_select_the_process_for_automation\" title=\"What to do if your cases intersect and it is not so easy to select the process for automation\">What to do if your cases intersect and it is not so easy to select the process for automation<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"General_Recommendations_for_Process_Selection\"><\/span>General Recommendations for Process Selection<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<p>First, whichever way of process selection you choose, the process should be:<\/p>\n\n<ul>\n \t<li><b>Established<\/b> &#8211; you can briefly explain who does what. The work has been executed in a such way for at least six months.<\/li>\n \t<li><b>Frequent<\/b> &#8211; it has been executed at least 15-20 times a month.<\/li>\n \t<li><b>Specific<\/b> &#8211; it has a clear start and result. Avoid abstract \u201csales planning\u201d or \u201cstrategy implementation\u201d.<\/li>\n \t<li><b>Short<\/b> &#8211; it takes no more than 2 weeks from process start to the end. So that you could evaluate the result quickly.<\/li>\n \t<li><b>Uncomplicated<\/b> &#8211; includes 15-20 tasks at most, has no integrations and complex forks. So that it takes no more than a month to get the complete process up and running.<\/li>\n \t<li><b>With a minimum of roles <\/b>&#8211; there should be no more than 6 roles in the process. For example, initiator, approver, surevisor, CEO, financial director, commercial director. In this situation, you will not have to teach a crowd of people and write instructions for each role.<\/li>\n<\/ul>\n\n<p>Follow the recommendations above and be sure that within 1-1.5 months you will be ready to show for benefits of process-based approach and BPMS for your business. Moreover, your test run will take minimum of time and funding.<\/p>\n\n<p>It remains to determine your process steps and realize what specific work to put into BPMS.<\/p>\n\n<h2><span class=\"ez-toc-section\" id=\"Way_1_Scientific\"><\/span>Way 1: Scientific<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<b>Idea<\/b>\n\n<p>We select a project team from company experts. They will describe all the processes, quantitatively and qualitatively analyze every process impact on profits and give a recommendation.<\/p>\n\n<b>Pros<\/b>\n\n<p>Looks great on paper, allows you to spend 3-4 months on chatter and shifting pieces of paper.<\/p>\n\n<b>Cons<\/b>\n\n<p>Does not work.<\/p>\n\n<b>When to use<\/b>\n\n<p>Never.<\/p>\n\n<h2><span class=\"ez-toc-section\" id=\"Way_2_Painful\"><\/span>Way 2: Painful<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<b>Idea<\/b>\n\n<p>In any company there is something that everyone is tortured with: <a href=\"https:\/\/www.cmwlab.com\/blog\/move-away-manual-invoice-management\/\">long approval of invoices<\/a> for payment and lack of feedback on \u201cpaid \/ not paid\u201d status; weekly meetings that end up with assignments which frequently get lost and uncompleted. You determine such an issue, determine it as a business process and automate.<\/p>\n\n<b>Pros<\/b>\n\n<p>It will help you with gaining employees trust, reduce risks for automation of other processes and business functions.<\/p>\n\n<b>Cons<\/b>\n\n<p>In will hardly bring any monetary benefits.<\/p>\n\n<b>When to use<\/b>\n\n<p>When the main risk of implementation is change is hard. This is true for teams with a history of 10-15 years, where all zones of influence are divided, employees work mostly with paper and are not familiar with technology.<\/p>\n\n<h2><span class=\"ez-toc-section\" id=\"Way_3_Risky\"><\/span>Way 3: Risky<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<b>Idea<\/b>\n\n<p>In your business there are critical in terms of deadlines or just bureaucratic tasks. For example, you sell precious metals, and every transaction, which exceeds the amount limit, is required to be registered in financial monitoring department. And this task failure leads to fines and problems for the business.<\/p>\n\n<b>Pros<\/b>\n\n<p>You will reduce risks, get rid of necessity to keep track of these tasks and get engaged in more useful affairs.<\/p>\n\n<b>Cons<\/b>\n\n<p>It will not affect your company&#8217;s income. Meanwhile, you will reduce risks and will not spend extra money.<\/p>\n\n<b>When to use<\/b>\n\n<p>When there are a lot of risky situations, and last year you spent &gt;1% of turnover on fines and penalties.<\/p>\n\n<h2><span class=\"ez-toc-section\" id=\"Way_4_Monetary\"><\/span>Way 4: Monetary<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<b>Idea<\/b>\n\n<p>You select a process, which include money in some terms &#8211; invoice payment, contract preparation, commercial offer approval.<\/p>\n\n<b>Pros<\/b>\n\n<p>You will get real business effect, measurable in profits.<\/p>\n\n<b>Cons<\/b>\n\n<p>The process chosen by the monetary approach requires more funding and working out &#8211; and therefore, automation takes time.<\/p>\n\n<b>When to use<\/b>\n\n<p>When management has a margin of safety and believe in process approach, so they can allocate money and 2-3 months for implementation.<\/p>\n\n<h2><span class=\"ez-toc-section\" id=\"Way_5_Reporting\"><\/span>Way 5: Reporting<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<b>Idea<\/b>\n\n<p>Top management has 3-5 reports that they favor and frequently use. Meanwhile the documents are configured manually and slowly, so reports often include outdated numbers. For automation, you choose the process that aims to generate these numbers.<\/p>\n\n<b>Pros<\/b>\n\n<p>You will quickly prove the benefit for the management, earn loyalty and the opportunity to continue working further.<\/p>\n\n<b>Cons<\/b>\n\n<p>Such a process usually delivers no benefits for employees and it may cause added stress.<\/p>\n\n<b>When to use<\/b>\n\n<p>Top management is ready to try before diving into full-scale investment of money and time.<\/p>\n\n<h2><span class=\"ez-toc-section\" id=\"What_to_do_if_your_cases_intersect_and_it_is_not_so_easy_to_select_the_process_for_automation\"><\/span>What to do if your cases intersect and it is not so easy to select the process for automation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<p>Rejoice! If 2 or 3 use cases intersect within the same process, it should be taken for the pilot. When more than two processes compete for the right to be automated, choose the one that brings more benefits for the top management. Why? Employees will be OK to wait for a couple of months, but management is not likely to wait and might stop process automation software funding.<\/p>\n\n<p>Translation (<a href=\"https:\/\/bpmn2.ru\/blog\/5-sposobov-vybrat-pervi-process-dlya-avtomatizacii\" target=\"_blank\" rel=\"noopener\">Original article<\/a>).<\/p>\n\n<hr>\n\n<p><a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware Tracker<\/a> &#8211; non-coding software for business process automation and productivity boost. Easy to set up, use and maintain.<\/p>\n\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Denis Kotov, ABPMP \u2013 Russian Chapter member, acknowledged BPM expert After you wrapped your mind around definition of business process and benefits of process automation, it is time to select the right process to jump start your automation. We know the best 5 ways to do this and have 6 general recommendations. Read ahead to [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":4894,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17],"tags":[],"class_list":["post-4890","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-thought-leadership"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>5 Ways to Select the Right Process for Automation Pilot &mdash; CMW Lab Blog<\/title>\n<meta name=\"description\" content=\"Struggling to select the right process to jump start your automation? 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