{"id":4217,"date":"2017-04-14T15:00:23","date_gmt":"2017-04-14T15:00:23","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=4217"},"modified":"2023-02-15T09:21:48","modified_gmt":"2023-02-15T09:21:48","slug":"paperless-workflow-turn-setbacks-progress","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/paperless-workflow-turn-setbacks-progress\/","title":{"rendered":"Paperless Workflow: Turn Setbacks into Progress"},"content":{"rendered":"Timely decisions play a vital role in deciding the route for the success of an organization. However, the decision making workflow is often affected by inefficient practices and manual procedures for request-approval-implementation cycle.\r\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/paperless-workflow-turn-setbacks-progress\/#Traditional_Practices_Of_Hierarchy_Of_Approvals\" title=\"Traditional Practices Of Hierarchy Of Approvals\">Traditional Practices Of Hierarchy Of Approvals<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/paperless-workflow-turn-setbacks-progress\/#Old_School_Methods_Of_Communication\" title=\"Old School Methods Of Communication\">Old School Methods Of Communication<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/paperless-workflow-turn-setbacks-progress\/#The_Famous_IT_Solutions\" title=\"The Famous IT Solutions\">The Famous IT Solutions<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/paperless-workflow-turn-setbacks-progress\/#Automate_Request-Approval_Workflow_with_Paperless_Processing\" title=\"Automate Request-Approval Workflow with Paperless Processing\">Automate Request-Approval Workflow with Paperless Processing<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cmwlab.com\/blog\/paperless-workflow-turn-setbacks-progress\/#Subscribe_For_A_30-Days_Trial_Today\" title=\"Subscribe For A 30-Days Trial Today!\">Subscribe For A 30-Days Trial Today!<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Traditional_Practices_Of_Hierarchy_Of_Approvals\"><\/span>Traditional Practices Of Hierarchy Of Approvals<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nIn order to take critical decisions, organizations often follow a hierarchy of approvals to ensure that new implementations are in-line with the corporate policies as well as regulatory compliances. This process of making a new decision is backed by a chain of paper-based documents that are circulated through the organizational hierarchy. This manual paper-based procedure on request-approval is not just error-prone and inefficient but also creates setbacks affecting productivity and work efficiency of organizations. Scenarios such as missing or misunderstood documents, accidental disclosure of confidential information, missed deadlines, or misplaced documents are not uncommon in any organization following paper-based internal processing. Reliance on such a paper-based communication may lead to potential breakdowns due to correspondence issues leading to a state of conundrum and mismanagement within the organization.\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Old_School_Methods_Of_Communication\"><\/span>Old School Methods Of Communication<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nIn addition to paper-based communications, some organizations also rely on the old-school method of communication via e-mail attachments. Circulating <a href=\"https:\/\/www.cmwlab.com\/blog\/stop-tracking-stuff-in-excel\/\">forms created in Excel<\/a>, or Acrobat to gather some information about project quotes, tender pricing, or an expense report is a common sight in organizations. These practices are also not free from errors. Missing attachments misspelled manual entries, and long hours lost in the manual compilation of the information gathered from different recipients are some overheads imposed by e-mail attachments used to gather information to assist in the process of request approval.\r\n\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"The_Famous_IT_Solutions\"><\/span>The Famous IT Solutions<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nIn order to get rid of all these issues, some organizations often switch to IT-solutions developed by an in-house team of dedicated staff equipped with IT-skills. Although a successful implementation of such an in-house developed software for paperless workflow management may provide an effective solution for the organizational practices can be fabricated into the functionality of the software as per requirement of the organization. Implementation of such a solution comes at a cost. First, the organization must have a staff with the required skill set to take up such an endeavor. Secondly, the cost and time involved in implementing such a system play a critical role in deciding the appropriateness of such solutions. Sometimes, they are either too costly or require a long time for implementation. In addition to that, there are the overheads of maintenance, regular updates, periodic upgrades, and platform compatibility. A dedicated team needs to be maintained to look after any issues that may crop up in the system. All these scenarios of request-approval management call for a paperless processing system that can streamline the tasks associated with the request-approval cycle.\r\n<br><br>\r\n<img decoding=\"async\" data-id=\"4223\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2017\/04\/Paperless-Workflow-650x189.png\" alt=\"Paperless Workflow\" width=\"600\" class=\"alignleft size-large\" \/>\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Automate_Request-Approval_Workflow_with_Paperless_Processing\"><\/span>Automate Request-Approval Workflow with Paperless Processing<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nVarious departments such as <a href=\"https:\/\/www.cmwlab.com\/financial-management-software\/\">Finance<\/a>, Operations, Marketing, and <a href=\"https:\/\/www.cmwlab.com\/human-resources\/\">HR<\/a>, in an organization dealing in the financial sector, need to process various requests coming from internal as well as external resources. The information needs to be recorded, collected, routed, processed, tracked, and evaluated before it can be applied effectively in the decision making process. This requires a request-approval management system such as Comindware Tracker, based on a paperless workflow that is easily configurable and in-line with the business practices of the organization. Such paperless processing allows administrators to create customized forms for specific requests, generate regulatory rules for <a href=\"https:\/\/www.cmwlab.com\/blog\/complete-basics-workflow-automation\/\">workflow automation processes<\/a>, and route requests to destined personnel. In other words, a paperless processing system such as Comindware Tracker provides basic tools to the organizations to develop process workflows in compliance with present business rules and organizational practices. Comindware Tracker can greatly ease out the process of approval workflow by:\r\n<br><br>\r\n<ul>\r\n \t<li>Providing tools to <a href=\"https:\/\/www.cmwlab.com\/forms-workflow\/\">configure web forms<\/a> required for approval workflow to handle various approval processes such as capital expenditure approval, tender quote approval, and much more<\/li>\r\n \t<li>Providing easy medium to Instantly change specific workflow and form designs on-the-fly<\/li>\r\n \t<li>Providing a platform for unified management of data and documents<\/li>\r\n \t<li>Facilitating a tool to monitor the progress of a request in a request-approval cycle.<\/li>\r\n \t<li>Ensuring easy and reliable <a href=\"https:\/\/www.cmwlab.com\/document-tracking-software\/\">document tracking<\/a>.<\/li>\r\n<\/ul>\r\n<br>\r\nOrganizations can tailor the <strong>paperless workflow facilitated by Comindware Tracker<\/strong> as per their specific needs. This saves organizations from a lot of conundrum associated with the request approval process. Comindware Tracker provides an effective solution to manage request approval workflows.\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Subscribe_For_A_30-Days_Trial_Today\"><\/span>Subscribe For A 30-Days Trial Today!<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nIf you want to switch to a paperless office, subscribe for a risk-free 30-day trial of Comindware Tracker. Boost up the efficiency of your request approval workflow with the paperless processing facilitated by Comindware Tracker. Embrace paperless workflow and cut down on valuable hours wasted on paper-based old school practices. Turn setbacks into progress with <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware Tracker<\/a>.\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<section class=\"author bg-light border\">\r\n    <section class=\"row p-3 p-sm-5 align-items-center\">\r\n        <aside class=\"col-sm-3 col-4\">\r\n            <img loading=\"lazy\" decoding=\"async\" width=\"100\" height=\"100\" class=\"author__img img-fluid rounded-circle\" title=\"Helena Haidu\" src=\"\/blog\/wp-content\/uploads\/2015\/04\/Elena-Haidukova.jpg\" alt=\"Helena Haidu\">\r\n        <\/aside>\r\n        <article class=\"col-sm-9 col\">\r\n            <p class=\"author__text\">Helena Haidu is an Online Marketing Manager at CMWlab. and a passionate advocate for empowering executive managers onward to <a href=\"https:\/\/www.cmwlab.com\/workflow-automation\/\">workflow automation<\/a> and running their businesses efficiently.<\/p>\r\n        <\/article>\r\n    <\/section>\r\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Timely decisions play a vital role in deciding the route for the success of an organization. However, the decision making workflow is often affected by inefficient practices and manual procedures for request-approval-implementation cycle.<\/p>\n","protected":false},"author":17,"featured_media":4709,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[],"class_list":["post-4217","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-workflow"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Paperless Workflow: Turn Setbacks into Progress &mdash; CMW Lab Blog<\/title>\n<meta name=\"description\" content=\"Paperless workflow management can give a great boost and flexibility to the routine tasks associated with process workflow.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cmwlab.com\/blog\/paperless-workflow-turn-setbacks-progress\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Paperless Workflow: Turn Setbacks into Progress &mdash; 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