{"id":3652,"date":"2021-11-08T10:18:59","date_gmt":"2021-11-08T10:18:59","guid":{"rendered":"http:\/\/blog.comindware.com\/?p=3652"},"modified":"2023-02-14T15:03:36","modified_gmt":"2023-02-14T15:03:36","slug":"what-is-visual-workflow-management-and-how-can-it-help-your-business","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/","title":{"rendered":"What is Visual Workflow Management and How Can It Help Your Business?"},"content":{"rendered":"<p>Visual <a href=\"https:\/\/www.cmwlab.com\/blog\/what-is-workflow\/\">workflow<\/a> management is a technique, and it is adaptable to any organizational setup. One essential component of visual <a href=\"https:\/\/www.cmwlab.com\/blog\/workflow-management-system-trends-features\/\">workflow management<\/a> is developing processes that can be visualized from a \u201ctop view,\u201d so that all steps in a process can be seen at once. It\u2019s similar to how a flowchart works, but better because you can build automated steps into visual workflows.<\/p>\r\n<!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a>\r\n\r\n<p>By taking the time to make workflows visually-oriented, you lay a foundation for better information exchange, faster resolution of conflicts, easier near- and long-term planning, and an overall more productive and effective team.<\/p>\r\n\r\n\r\n\r\n<blockquote>\r\nWithout continual growth and progress, such words as improvement, achievement, and success have no meaning.\r\n<cite style=\"text-align: right;\">\r\n<i>Benjamin Franklin <\/i>\r\n<\/cite>\r\n<\/blockquote>\r\n\r\n\r\n\r\n\r\n<p>Business process management isn&#8217;t like a task with a defined start and end date. To get the best results in growing and adapting your business, you need to continually improve your business routine.<\/p>\r\n\r\n<p>So lets\u2019 dive into visual workflows and see how they can help your business.<\/p>\r\n\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/#Visual_Workflow_Management_Demands_Outstanding_Visualization_Tools\" title=\"Visual Workflow Management Demands Outstanding Visualization Tools\">Visual Workflow Management Demands Outstanding Visualization Tools<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/#A_Visual_Workflow_Is_a_Workflow_That_Makes_More_Sense\" title=\"A Visual Workflow Is a Workflow That Makes More Sense\">A Visual Workflow Is a Workflow That Makes More Sense<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/#The_Right_Visual_Workflow_Designer_Gets_Everyone_on_the_Same_Page\" title=\"The Right Visual Workflow Designer Gets Everyone on the Same Page\">The Right Visual Workflow Designer Gets Everyone on the Same Page<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/#Monitoring_Workflows_Is_Easier_with_Visual_Workflow_Management\" title=\"Monitoring Workflows Is Easier with Visual Workflow Management\">Monitoring Workflows Is Easier with Visual Workflow Management<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/#Build_Your_Visual_Workflow_Foundation_Quickly\" title=\"Build Your Visual Workflow Foundation Quickly\">Build Your Visual Workflow Foundation Quickly<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Visual_Workflow_Management_Demands_Outstanding_Visualization_Tools\"><\/span>Visual Workflow Management Demands Outstanding Visualization Tools<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n<img decoding=\"async\" data-id=\"3653\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/happy-business-quartet.jpg\" alt=\"Business meeting -  manager discussing about visual workflow management\" width=\"600\"  class=\"alignleft size-full wp-image-3653\" srcset=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/happy-business-quartet.jpg 900w, https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/happy-business-quartet-300x205.jpg 300w, https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/happy-business-quartet-768x526.jpg 768w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/>\r\n<i>Transparency in workflows boosts efficiency and morale.<\/i>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<br><br>\r\n\r\n<p>Don\u2019t think of a visual workflow designer as just another way to create flowcharts. While visual workflow management used to involve flip charts and handwritten lists, today it may communicate actions step by step and incorporate various rules to change what happens next. For example, a rule may state that if an invoice total is above a certain dollar figure, it must gain the approval of the department head. And the right visual workflow software will automatically determine that the invoice total is above the threshold and route it to the correct person. A visual workflow offers authorized users a \u201csnapshot\u201d of project status and progress at any given time and lets everyone know what the next steps are.<\/p>\r\n\r\n<p>How your team can benefit from workflows:<\/p>\r\n<ul>\r\n \t<li aria-level=\"1\">Get your team organized<\/li>\r\n \t<li aria-level=\"1\">Simplify your processes and keep the projects on track<\/li>\r\n \t<li aria-level=\"1\">Check project status<\/li>\r\n \t<li aria-level=\"1\">Get more tasks done in less time<\/li>\r\n<\/ul>\r\n<p>By implementing a visual workflow, you are creating a solid ground to improve communication, data exchange, short and long-term planning. It will obviously result in increased productivity.<\/p>\r\n\r\n<p>Don\u2019t hesitate to make the first step in business process management. Request free trial &#8211; banner with a button<\/p>\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"A_Visual_Workflow_Is_a_Workflow_That_Makes_More_Sense\"><\/span>A Visual Workflow Is a Workflow That Makes More Sense<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n<p>When a workflow is visualized using a visual workflow designer, it\u2019s easier for all project or process participants to see not only what they need to do, but where it fits into the overall project. Suddenly, steps that may have seemed to have no purpose make perfect sense. <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Modeling and visualizing workflows<\/a> is typically done in a web-based interface that allows the non-technical user to drag and drop workflow elements and steps into place and incorporate <a href=\"https:\/\/www.cmwlab.com\/workflow-engine\/\">business rules<\/a> where necessary when decision points are reached in the process. Ideally, your visual workflows should be mobile-friendly for the increasing number of people who use tablets on the job.\r\n<br><br>\r\n<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2021\/11\/Example-of-a-workflow-scheme-650x436.png\" alt=\"What is Visual Workflow Management and How Can It Help Your Business?\" width=\"650\" height=\"436\" class=\"alignleft size-large\" \/>\r\nExample of a workflow scheme<\/p>\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<p>A visual workflow empowers managers to evolve the workflow and improve it on the fly. It has a high level of adaptability and ensures that a workflow has the maximum possible sense for business.<\/p>\r\n\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"The_Right_Visual_Workflow_Designer_Gets_Everyone_on_the_Same_Page\"><\/span>The Right Visual Workflow Designer Gets Everyone on the Same Page<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n<img loading=\"lazy\" decoding=\"async\" data-id=\"3655\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/happy-business-professionals.jpg\" alt=\"Three business professionals working together\" width=\"900\" height=\"600\" class=\"alignleft size-full wp-image-3655\" srcset=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/happy-business-professionals.jpg 900w, https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/happy-business-professionals-300x200.jpg 300w, https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/happy-business-professionals-768x512.jpg 768w\" sizes=\"auto, (max-width: 900px) 100vw, 900px\" \/>\r\n<i>Visual workflows help everyone see their contribution to the overall product.<\/i>\r\n<br><br>\r\n<p>When everyone involved understands the game plan and strategies, processes and workflows take place with far more precision and efficiency. You don\u2019t want team members feeling as if they\u2019re nothing more than a cog in a complex machine, repeatedly completing certain tasks without ever knowing how they affect the final product. Visual workflow management gets the entire team on the same page, so to speak, and that alone can be <a href=\"https:\/\/www.cmwlab.com\/blog\/5-ways-workflow-analysis-helps-your-business\/\">great for motivation and morale<\/a>. Furthermore, visual workflow management allows both management and front-line employees to detect problems and inefficiencies, so they can be rooted out and addressed promptly.<\/p>\r\n\r\n<p>Maybe you have tried a bulk of project management methodology and some of them have made your projects even more complicated for a team \u2013 then visual workflow management might be the solution. Visual workflow designer is all about simplicity and makes it a snap to build a simple process, avoid mess and get more tasks done in less time.<\/p>\r\n\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Monitoring_Workflows_Is_Easier_with_Visual_Workflow_Management\"><\/span>Monitoring Workflows Is Easier with Visual Workflow Management<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n<table>\r\n<tr>\r\n<td>\r\n<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2021\/11\/i.png\" alt=\"i\" width=\"200\" height=\"500\" class=\"alignleft size-full wp-image-5661\" \/>\r\n<\/td>\r\n<td>\r\n<div itemscope itemtype=\"https:\/\/schema.org\/FAQPage\">\r\n  <div itemscope itemprop=\"mainEntity\" itemtype=\"https:\/\/schema.org\/Question\">\r\n<p><b itemprop=\"name\">What is visual workflow management?<\/b>\r\n\r\n    <div itemscope itemprop=\"acceptedAnswer\" itemtype=\"https:\/\/schema.org\/Answer\">\r\n<p itemprop=\"text\">It is an efficient project management approach and technique. Key feature: it makes use of visual cues and flows to aid project implementation and management.<\/p>\r\n    <\/div>\r\n  <\/div>\r\n\r\n  <div itemscope itemprop=\"mainEntity\" itemtype=\"https:\/\/schema.org\/Question\">\r\n<p><b itemprop=\"name\">What is visual workflow modeling?<\/b>\r\n    <div itemscope itemprop=\"acceptedAnswer\" itemtype=\"https:\/\/schema.org\/Answer\">\r\n<p  itemprop=\"text\">A design feature that allows non-technical users to drag and drop the sequence of events and steps in a workflow along with the various business rules to be met.<\/p>\r\n    <\/div>\r\n  <\/div>\r\n<\/div>\r\n<\/td>\r\n<\/tr>\r\n<\/table>\r\n\r\n<p>Learning the status of even one aspect of a project used to require unacceptable levels of time and effort, but visual workflows help change all that. Has an electronic approval form been completed and forwarded to the approving authority? The right visual <a href=\"https:\/\/www.cmwlab.com\/blog\/complete-basics-workflow-automation\/\">workflow automation<\/a> designer shows you instantly whether it has. Who was the last person to edit a section of the annual report? Visual workflows make it easy to find out. When you can monitor workflows easily, you can identify bottlenecks and problems before they can fester. If a step in a process needs to be modified to make it better, visual workflow management software should allow you to do so easily.<\/p>\r\n\r\n<b>Standard Features and Functions of a Visual Workflow Designer<\/b>\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td>Features<\/td>\r\n<td>Functions<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Global template creation<\/td>\r\n<td>Creating and assigning actions or tasks<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Process overview<\/td>\r\n<td>Collaboration on tasks<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Visual consistency due to standard toolset<\/td>\r\n<td>Creating parent and child processes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Automatic line and shape drawing<\/td>\r\n<td>Implementing business rules<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Linking to switch between tasks and processes<\/td>\r\n<td>Low-code design with drag and drop functionality<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Build_Your_Visual_Workflow_Foundation_Quickly\"><\/span>Build Your Visual Workflow Foundation Quickly<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n<p>For those struggling to lay a solid foundation for improved business process, communication, information exchange, rapid problem solving, and boosted productivity it is vital to get a visual workflow foundation built within days or a couple of weeks, not months.<\/p>\r\n\r\n\r\n<p>Building visual workflows are logical and easy with CMW Tracker \u2014 <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">workflow software<\/a>. The <a href=\"https:\/\/www.cmwlab.com\/workflow-builder\/\">workflow builder<\/a> lets you create and manage every step of a business process while incorporating any necessary data and forms. And you don\u2019t have to be a programmer or an IT expert to use it. Simply drag and drop steps into the workflow creator and connect them using data, forms, and business rules. With easily-visualized, logical, repeatable workflows, your organization will be more efficient in its use of time and money and will set the stage for a more engaged, motivated workforce.<\/p>\r\n\r\n<img loading=\"lazy\" decoding=\"async\" data-id=\"5058\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/Visual-Workflow-Management.jpg\" alt=\"Visual Workflow Management\" width=\"1365\" height=\"612\" class=\"alignleft size-full\" \/>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<section class=\"author bg-light border\">\n    <section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Artem Kulik\" alt=\"Artem Kulik\" src=\"\/blog\/wp-content\/uploads\/2014\/04\/IMG_24341.jpg\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Artem Kulik is responsible for PR & Content creation for Comindware.  He currently explores product development trends, contributes to www.cmwlab.com and provides tips for better use of <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware BPM-software<\/a><\/p>\n        <\/article>\n    <\/section>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Visual workflow management is a technique, and it is adaptable to any organizational setup. One essential component of visual workflow management is developing processes that can be visualized from a \u201ctop view,\u201d so that all steps in a process can be seen at once. It\u2019s similar to how a flowchart works, but better because you [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17],"tags":[],"class_list":["post-3652","post","type-post","status-publish","format-standard","hentry","category-thought-leadership"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is Visual Workflow Management and How Can It Help Your Business? &mdash; CMW Lab Blog<\/title>\n<meta name=\"description\" content=\"Monitoring workflows is easier with visual workflow management. Learn how to make workflows transparent and boost boosts efficiency and morale.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What is Visual Workflow Management and How Can It Help Your Business? &mdash; CMW Lab Blog\" \/>\n<meta property=\"og:description\" content=\"Monitoring workflows is easier with visual workflow management. Learn how to make workflows transparent and boost boosts efficiency and morale.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/\" \/>\n<meta property=\"og:site_name\" content=\"CMW Lab Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/cmwlabinc\" \/>\n<meta property=\"article:published_time\" content=\"2021-11-08T10:18:59+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-02-14T15:03:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/03\/happy-business-quartet.jpg\" \/>\n<meta name=\"author\" content=\"pavel\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@CMW_Lab\" \/>\n<meta name=\"twitter:site\" content=\"@CMW_Lab\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"pavel\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/\"},\"author\":{\"name\":\"pavel\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#\/schema\/person\/0c97126460369ee897d55fdee829bdcb\"},\"headline\":\"What is Visual Workflow Management and How Can It Help Your Business?\",\"datePublished\":\"2021-11-08T10:18:59+00:00\",\"dateModified\":\"2023-02-14T15:03:36+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/\"},\"wordCount\":1117,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#organization\"},\"articleSection\":[\"Process World\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/\",\"url\":\"https:\/\/www.cmwlab.com\/blog\/what-is-visual-workflow-management-and-how-can-it-help-your-business\/\",\"name\":\"What is Visual Workflow Management and How Can It Help Your Business? &mdash; CMW Lab Blog\",\"isPartOf\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#website\"},\"datePublished\":\"2021-11-08T10:18:59+00:00\",\"dateModified\":\"2023-02-14T15:03:36+00:00\",\"description\":\"Monitoring workflows is easier with visual workflow management. 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