{"id":3500,"date":"2019-03-26T10:02:51","date_gmt":"2019-03-26T10:02:51","guid":{"rendered":"http:\/\/blog.comindware.com\/?p=3500"},"modified":"2023-02-16T12:13:09","modified_gmt":"2023-02-16T12:13:09","slug":"why-workflow-process-mapping-is-so-important","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/why-workflow-process-mapping-is-so-important\/","title":{"rendered":"Why Workflow Process Mapping is So Important"},"content":{"rendered":"Sometimes you must make a concerted effort to root out inefficiencies and smart workflow management surely helps in this situation. Workflow process mapping is one of the most important steps in managing workflows smartly. Process mapping definition is wide, but shortly it can be explained as determining a business process success, analysis of how work is actually done and how work should be done in order to achieve process success effectively, and converting facts into a visual process map.\r\n\r\n<!--more-->\r\n<br><br>\r\nWhether you specifically define them or not, your organization has workflows, because that\u2019s how things get done \u2013 how products get made and how services get delivered. The problem with undefined workflows is that they often develop quickly, out of need, and not necessarily with enough foresight to make them efficient. Then, over time, that inefficient workflow becomes entrenched, making the inefficiency harder to break out of. Read on for workflow process mapping basics and effective process mapping steps, and get risk-free trial of <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">CMW Tracker<\/a> to put it into practice and dramatically improve your business effectivity right away.<br>\r\n\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a>\r\n\r\n\r\n\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/why-workflow-process-mapping-is-so-important\/#Key_Benefits_of_Workflow_Process_Mapping\" title=\"Key Benefits of Workflow Process Mapping\">Key Benefits of Workflow Process Mapping<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/why-workflow-process-mapping-is-so-important\/#Workflow_Process_Mapping_as_a_Learning_Tool\" title=\"Workflow Process Mapping as a Learning Tool\">Workflow Process Mapping as a Learning Tool<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/why-workflow-process-mapping-is-so-important\/#Workflow_Mapping_Can_Lead_to_Optimizing_Efficiency\" title=\"Workflow Mapping Can Lead to Optimizing Efficiency\">Workflow Mapping Can Lead to Optimizing Efficiency<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/why-workflow-process-mapping-is-so-important\/#Improved_Communication_Between_Employees_Engaged_in_a_Process\" title=\"Improved Communication Between Employees Engaged in a Process\">Improved Communication Between Employees Engaged in a Process<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cmwlab.com\/blog\/why-workflow-process-mapping-is-so-important\/#The_Right_Software_Makes_Workflow_Process_Management_Easier\" title=\"The Right Software Makes Workflow Process Management Easier \">The Right Software Makes Workflow Process Management Easier <\/a><ul class=\"ez-toc-list-level-4\"><li class=\"ez-toc-heading-level-4\"><ul class=\"ez-toc-list-level-4\"><li class=\"ez-toc-heading-level-4\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cmwlab.com\/blog\/why-workflow-process-mapping-is-so-important\/#Conclusion_about_workflow_mapping_software\" title=\"Conclusion about workflow mapping software\">Conclusion about workflow mapping software<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Key_Benefits_of_Workflow_Process_Mapping\"><\/span>Key Benefits of Workflow Process Mapping<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nWorkflow mapping is designed to address the precise scenario described above. With workflow mapping, you map out the steps of your processes so you can understand them, evaluate them, and improve them. Workflow mapping creates a &#8220;roadmap&#8221; that you can look at to see if you&#8217;re taking the most efficient route from order to completion, whether you make physical products or provide services.\r\n\r\n<b>The key benefits of process mapping come to:<\/b>\r\n<ul>\r\n\t<li>Better understanding of a process<\/li>\r\n\t<li>Improved communication between employees engaged in a process<\/li>\r\n\t<li>Easier ongoing process improvement<\/li>\r\n<\/ul>\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Workflow_Process_Mapping_as_a_Learning_Tool\"><\/span>Workflow Process Mapping as a Learning Tool<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nWhen you map out workflows, you&#8217;re creating a baseline view of a process. That&#8217;s why it&#8217;s critical that you map out a process as it actually is, not as you wish it were. That comes later. Meanwhile, you have your work cut out for you, because most processes go undocumented. The good news is, when you map workflow processes out, you&#8217;ll almost certainly see opportunities for improvement.<br>\r\n<br>\r\nYour workflow process maps are designed to document processes and give you a reference point and a bird&#8217;s eye view of how things get done. From there, you can analyze the steps in a process and determine whether some can be <a href=\"https:\/\/www.cmwlab.com\/blog\/automate-and-optimize-with-an-enterprise-workflow-software\/\">automated<\/a>, or if extraneous steps could be cut out. You may be able to successfully combine some steps to streamline the process. Here is an example of a workflow mapped in <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">CMW Tracker<\/a> for better idea:\r\n<br><br>\r\n<img decoding=\"async\" data-id=\"4177\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/12\/example-of-a-workflow-mapped.png\" alt=\"example of a workflow mapped\" width=\"600\" class=\"alignleft size-full wp-image-4177\" srcset=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/12\/example-of-a-workflow-mapped.png 586w, https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/12\/example-of-a-workflow-mapped-300x251.png 300w\" sizes=\"(max-width: 586px) 100vw, 586px\" \/>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Workflow_Mapping_Can_Lead_to_Optimizing_Efficiency\"><\/span>Workflow Mapping Can Lead to Optimizing Efficiency<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\nThough it doesn&#8217;t have to be, workflow mapping is often done as part of a re-engineering project. When you and your work team can see a clear illustration of how certain steps create processes and how processes flow together into workflows, you have the best opportunity to recognize inefficiencies and root them out. Workflow mapping is usually best done with <a href=\"https:\/\/www.cmwlab.com\/blog\/complete-basics-workflow-automation\/\">workflow automation<\/a> software that lets you take baseline workflows, modify them, implement them, and then measure whether they result in more efficiency, lower costs, or higher revenues.\r\n<br><br>\r\n<img loading=\"lazy\" decoding=\"async\" data-id=\"4955\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/12\/map-processes-and-complete-workflow-tasks-650x293.jpg\" alt=\"Why Workflow Process Mapping is So Important\" width=\"650\" height=\"293\" class=\"alignleft size-large\" \/>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Improved_Communication_Between_Employees_Engaged_in_a_Process\"><\/span>Improved Communication Between Employees Engaged in a Process<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nProcess maps provide a valuable insight into a process, identify bottlenecks, workflow task repetition and help teams with reaching common ground and brainstorming process improvement ideas. When information is presented visually and important issues are highlighted, it increases understanding and collaboration between team members and as a result it becomes much easier to define process boundaries, agree about process ownership, responsibilities and effectiveness measures. So, mapping out processes and further automation of these processes is a splendid way to boost operational efficiency in any organization. With drag-and-drop process mapping, quick-win workflow automation and online collaboration, CMW Tracker makes it easy to map processes and complete workflow tasks anytime and from anywhere:\r\n\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"The_Right_Software_Makes_Workflow_Process_Management_Easier\"><\/span>The Right Software Makes Workflow Process Management Easier <span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nA reputable <a href=\"https:\/\/www.cmwlab.com\/blog\/workflow-management-system-trends-features\/\">workflow management software<\/a> solution will include an intuitive interface that makes mapping processes simple and straightforward. In fact, this is one of the most important features workflow management software can have, because without effectively mapping your workflows, you won&#8217;t be able to make improvements. Your software should also allow flexibility in diagramming alternate workflow patterns, regardless of how simple or complex they may be. Most organizations find cloud hosted solutions preferable because they allow your team to focus on solutions, rather than maintaining on-site hardware and software.<br>\r\n<br>\r\n\r\n<strong>Workflow mapping software today<\/strong> doesn&#8217;t require having extensive IT skills, because the latest in workflow process mapping software offers an intuitive interface and a short learning curve. When an organization is determined to evaluate and <a href=\"https:\/\/www.cmwlab.com\/blog\/4-tips-for-creating-an-effective-workflow-model\/\">improve workflow processes<\/a>, they want to get to work right away rather than having to wait for the IT team to set up the hardware and software and train key employees on how to use it. <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Workflow software<\/a> by CMW Lab allows organizations to create process maps and manage workflows within departments, or across departments throughout the organization, with a powerful, user-friendly interface that lets you start right in.  \r\n\r\n<br><br>\r\n<img decoding=\"async\" data-id=\"4178\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2016\/12\/Workflow-mapping-software-650x367.png\" alt=\"workflow management software\" width=\"600\"  class=\"alignleft size-large\" \/>\r\n<i>Today you can focus on workflows, not on making the workflow management software work.<\/i>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<h4><span class=\"ez-toc-section\" id=\"Conclusion_about_workflow_mapping_software\"><\/span>Conclusion about workflow mapping software<span class=\"ez-toc-section-end\"><\/span><\/h4>\r\n\r\nMaking your organization run at its most efficient requires that you be able to take a clear and honest look at your workflows as they are. With the right software tools, you can not only do this, but also collaborate and communicate about how those workflows can be improved, and you can do it without having to undergo extensive software training. Workflow process mapping and improvement using high quality software can take cumbersome processes, streamline them and accelerate them, all while reducing error rates. <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">CMW Tracker<\/a> is designed for non-technical users to map, evaluate, and improve workflows without undertaking a major IT project. Better still it&#8217;s <a href=\"https:\/\/www.cmwlab.com\/platform\/cloud\/\">mobile-friendly<\/a>, flexible, and agile enough to allow the communication and collaboration your organization needs to optimize your workflows and maximize success. \r\n\r\n\r\n<br><br>\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<section class=\"author bg-light border\">\r\n    <section class=\"row p-3 p-sm-5 align-items-center\">\r\n        <aside class=\"col-sm-3 col-4\">\r\n            <img loading=\"lazy\" decoding=\"async\" width=\"100\" height=\"100\" class=\"author__img img-fluid rounded-circle\" title=\"Helena Haidu\" src=\"\/blog\/wp-content\/uploads\/2015\/04\/Elena-Haidukova.jpg\" alt=\"Helena Haidu\">\r\n        <\/aside>\r\n        <article class=\"col-sm-9 col\">\r\n            <p class=\"author__text\">Helena Haidu is an Online Marketing Manager at CMWlab. and a passionate advocate for empowering executive managers onward to <a href=\"https:\/\/www.cmwlab.com\/workflow-automation\/\">workflow automation<\/a> and running their businesses efficiently.<\/p>\r\n        <\/article>\r\n    <\/section>\r\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Sometimes you must make a concerted effort to root out inefficiencies and smart workflow management surely helps in this situation. Workflow process mapping is one of the most important steps in managing workflows smartly. Process mapping definition is wide, but shortly it can be explained as determining a business process success, analysis of how work [&hellip;]<\/p>\n","protected":false},"author":17,"featured_media":4691,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17],"tags":[],"class_list":["post-3500","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-thought-leadership"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Why Workflow Process Mapping is So Important &mdash; CMW Lab Blog<\/title>\n<meta name=\"description\" content=\"Process mapping is a step in workflow management that enable the highest degree of productivity and efficiency. Learn more about workflow process mapping\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cmwlab.com\/blog\/why-workflow-process-mapping-is-so-important\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Why Workflow Process Mapping is So Important &mdash; CMW Lab Blog\" \/>\n<meta property=\"og:description\" content=\"Process mapping is a step in workflow management that enable the highest degree of productivity and efficiency. 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