{"id":2977,"date":"2015-01-16T14:11:37","date_gmt":"2015-01-16T14:11:37","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=2977"},"modified":"2026-01-06T12:42:19","modified_gmt":"2026-01-06T12:42:19","slug":"increasing-team-productivity-collaborative-task-management","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/increasing-team-productivity-collaborative-task-management\/","title":{"rendered":"Increasing Team Productivity Through Collaborative Task Management"},"content":{"rendered":"Competition, the need to be agile in an ever-evolving business landscape, customers\u2019 desire for speedy answers to queries or issues plaguing them \u2013 these are just a few of the reasons why organizations rank <a href=\"https:\/\/www.cmwlab.com\/blog\/effective-team-collaboration\/\">team collaboration<\/a> as an essential factor in powering up their business processes.\r\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\r\n<img loading=\"lazy\" decoding=\"async\" data-id=\"2988\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2015\/01\/XYZ.jpg\" alt=\"Collaboration\" width=\"600\" height=\"599\" class=\"alignleft size-full\" \/>\r\n\r\n\r\nAnd with the growing popularity of <a href=\"https:\/\/www.cmwlab.com\/blog\/distributed-teams-making-case-online-collaboration-tools\/\">distributed teams<\/a>, mobile and remote workforce is the rising usage in cloud-based enterprise collaboration software.\r\n\r\n<br \/><br \/>\r\n\r\nCollaboration software, according to Techopedia, \u201cis primarily designed to enhance productivity within a group of individuals and, more specifically, within organizations.\u201d\r\n\r\n<br \/><br \/>\r\n\r\nProductivity being the operative word, here are some ways a collaborative software or groupware boosts individual and team performance:\r\n\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><strong>Tasks<\/strong><\/li>\r\n<\/ul>\r\n\r\n<br \/>\r\n\r\nProjects are made up of tasks that can be broken down into subtasks. Some tasks are carried out by individuals while others require collaboration. A cloud-based collaboration solution serves as a central platform where project managers or team leaders can assign tasks to certain individuals, with assignments including the tasks\u2019 description, objectives and timelines.\r\n\r\n<br \/><br \/>\r\n\r\nCollaboration software also allows team members to jointly work on tasks, come up with ideas to work more efficiently, share updates, files, documents, and other information.\r\n\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><strong>Discussions<\/strong><\/li>\r\n<\/ul>\r\n\r\n<br \/>\r\n\r\nEffective communication is a vital ingredient to successful collaboration. With collaboration software, discussions are saved in their appropriate workspaces where pertinent people can be invited into any time, unlike in long email threads where the central message can potentially be lost as emails are digested in bits and pieces.\r\n\r\n<br \/><br \/>\r\n\r\nWith email, there\u2019s also the possibility of some team members getting left out of discussions, which can ultimately lead to confusion. Discussions can be done privately, as in one-on-one chat sessions, or in groups, as in team-wide brainstorming.\r\n\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><strong>Single document management<\/strong><\/li>\r\n<\/ul>\r\n\r\n<br \/>\r\n\r\nDocument and file sharing is a staple in most collaborative endeavors. There are various ways to share documents, but data integrity can be a problem when email is used to share files within groups, and files can sometimes just disappear from shared drives. (Deleted files in shared drives aren\u2019t as easy to recover as in individual computers, unless you have a network recycle bin or a shadow copy of the drive enabled.)\r\n\r\n<br \/><br \/>\r\n\r\nWith a collaboration software system, you get a single document management solution where all necessary files and documents are located in a centralized repository, available for authorized users to view, edit, or even delete. And yes, wherever they are in the world, regardless of device used for access.\r\n\r\n<br \/><br \/>\r\n\r\nWhen updates are made to specific files or documents, depending on the software\u2019s preset alert settings, it can automatically inform all concerned individuals of the changes that had been made. <a href=\"https:\/\/www.cmwlab.com\/document-tracking-software\/\">Document tracking<\/a> has never been so easy! \r\n\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><strong>Social profiles<\/strong><\/li>\r\n<\/ul>\r\n\r\n<br \/>\r\n\r\nCollaboration software allows users to create an account profile complete with their information, such as areas of expertise, email address, phone number, location, time availability, projects they\u2019re working on, and so on.\r\n\r\n<br \/><br \/>\r\n\r\nThis makes it easy for other users to find the right persons to answer task-related queries, simplifying the way knowledge is shared within an enterprise, and for project managers to locate the people with the requisite skills to help with their projects.\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><strong>Gamification<\/strong><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\nWhile gamification isn\u2019t necessarily a new concept, the term is becoming mainstream. Even <a href=\"https:\/\/www.gartner.com\/newsroom\/id\/1629214\" target=\"_blank\" rel=\"noopener\">Gartner<\/a> believes that by 2015, over 50% of organizations managing innovation processes will be gamifying those processes. As gamification taps into individuals\u2019 intrinsic motivators, it\u2019s no wonder more and more organizations are turning to gamification to amplify employee engagement and efficiency.\r\n<br \/><br \/>\r\n\r\n\r\nMost collaboration software \u2013 <a href=\"https:\/\/www.cmwlab.com\/project-management-software\/\">Comindware Project<\/a> is one example \u2013 have gamification features like points, awards and badges, which can readily be customized according to the metrics your company tracks.\r\n\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><strong>Time logging<\/strong><\/li>\r\n<\/ul>\r\n\r\n<br \/>\r\n\r\nWhat you don\u2019t track, you can\u2019t measure. What you don\u2019t measure, you can\u2019t improve.\r\n\r\n<br \/><br \/>\r\n\r\nWhen working with teams, it\u2019s essential to track the amount of time individual team players spend on each task. Aside from accurate payroll figures, this allows you a better insight into the total length of time a project may need from planning to completion. It also gives you clear visibility into the team members who are more suited for certain tasks, which can be a basis for a task specialization plan for future projects.\r\n\r\n<br \/><br \/>\r\n\r\n<strong>Final word<\/strong>\r\n\r\n<br \/><br \/>\r\n\r\nWeb-based collaboration software facilitates collaboration, regardless of where team members are, in the office, out in the field, on a commute, or in a remote location, making it easy for them to get the latest updates on tasks or discussions, monitor workflows, and share files or documents.\r\n\r\n<br \/><br \/>\r\n\r\nAs companies strive to empower their employees and other stakeholders and deliver the best possible experience for their customers, collaboration via cloud-based collaboration tools is becoming more and more a business requirement.\r\n\r\n<br \/>\r\n<section class=\"author bg-light border\">\n    <section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Maricel Rivera\" alt=\"Maricel Rivera\" src=\"\/blog\/wp-content\/uploads\/2013\/06\/maricel-rivera.jpg\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Maricel Rivera works as a financial researcher for a multinational financial firm. Outside of her full-time work, especially when the financial reporting season isn\u2019t at its peak, aside from online marketing, she also does freelance writing, specializing in the business and technology field. One of the topics she has already extensively covered and keeps exploring is work management. She currently explores product development trends, contributes to www.cmwlab.com and provides tips for better use of Comindware Tracker <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">workflow software<\/a><\/p>\n        <\/article>\n    <\/section>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Competition, the need to be agile in an ever-evolving business landscape, customers\u2019 desire for speedy answers to queries or issues plaguing them \u2013 these are just a few of the reasons why organizations rank team collaboration as an essential factor in powering up their business processes.<\/p>\n","protected":false},"author":14,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18],"tags":[],"class_list":["post-2977","post","type-post","status-publish","format-standard","hentry","category-popular-topics"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Increasing Team Productivity Through Collaborative Task Management &mdash; 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