{"id":2815,"date":"2020-10-22T01:08:02","date_gmt":"2020-10-22T01:08:02","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=2815"},"modified":"2023-02-15T09:11:37","modified_gmt":"2023-02-15T09:11:37","slug":"manage-small-team-3-ways-ensure-effective-tasks-completion","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/","title":{"rendered":"How to Manage a Small Team: 3 Ways to Ensure Effective Tasks Completion"},"content":{"rendered":"<i>This article reviews the essentials on how to delegate tasks and manage a small team.<\/i>\r\n<br \/><br \/>\r\nConsider this scenario:\r\n<br \/><br \/>\r\nYou\u2019re spearheading a research and development project. A problem crops up, and the client wants the cause investigated. You tell her she\u2019ll get the details in the next monthly meeting. Because your plate is already brimming, you assign the task to a team member. The next meeting comes, and the client asks for the details you promised. Sitting next to you, quite visibly shaken and all color drained from his face, is the person you assigned the task to.\r\n<br \/><br \/>\r\nEven without uttering a single word, you know that the task hasn\u2019t been carried out, but, in your mind, the more pressing question is: How could you possibly have forgotten about this very important task? \r\n\r\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\r\n\r\nTo steer a project to success, project managers must always keep their eyes on the big picture, making <a href=\"https:\/\/www.cmwlab.com\/blog\/tired-tracking-multiple-follow-ups-email-track-progress-delegated-tasks-automatically\/\">effective delegation<\/a> a vital skill. But delegation isn\u2019t just about handing a task off to someone else and crossing it out of your to-do-list. As a matter of fact, while it\u2019s no longer on your list of personal to-dos, being the manager, it remains your responsibility. At the end of the day, the task needs to be carried out as planned, and it\u2019s your job to ensure the person you assigned it to is working on it as expected.\r\n<br \/><br \/>\r\nTo do just that, here are three tips to consider when managing small projects and, as a cherry on the cake, a recommendation on what to look for in a task management and workflow automation software.\r\n\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/#Assign_the_task_to_a_single_owner\" title=\"Assign the task to a single owner\">Assign the task to a single owner<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/#Communicate_communicate_communicate\" title=\"Communicate, communicate, communicate\">Communicate, communicate, communicate<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/#Use_a_collaborative_task_management_tool_when_managing_small_projects\" title=\"Use a collaborative task management tool when managing small projects\">Use a collaborative task management tool when managing small projects<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/#Final_word_on_managing_a_small_team\" title=\"Final word on managing a small team\">Final word on managing a small team<\/a><\/li><\/ul><\/nav><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Assign_the_task_to_a_single_owner\"><\/span>Assign the task to a single owner<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\nA task may need to be carried out by a group of individuals. However, there has to be somebody responsible for its execution and completion, a team leader managing a small team within a larger team, so to speak. This is to ensure that when things go off course, a key person is available to step up and keep things on track. It\u2019s also worth noting that for a task handover to be considered a success, the task owner must understand what the task is about and the responsibilities attached to it.\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Communicate_communicate_communicate\"><\/span>Communicate, communicate, communicate<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\nThere\u2019s this thing called \u201cstatus-ing people to death,\u201d a situation you wouldn\u2019t want to heap upon your team members. Then again, under-communicating is venturing into dangerous territory, largely because it\u2019s crucial that your team members are aware of their duties, responsibilities, <a href=\"https:\/\/www.cmwlab.com\/blog\/deadlines-and-your-team-project-management-software\/\">deadlines<\/a>, and task dependencies on a daily basis.\r\n<br \/><br \/>\r\nTo propel a project forward (whether managing small projects or larger endeavors is secondary), every bit of relevant information must be put out there. It\u2019s one way for people to trust you. Besides, you don\u2019t want anyone in your team, particularly those who\u2019ve been assigned essential tasks, to operate on incomplete information.\r\n<br \/><br \/>\r\nBalance, therefore, is key when communicating the important points.\r\n<br \/><br \/>\r\nA few things about communication to keep in mind:\r\n<br \/><br \/>\r\n<ul>\r\n\t<li>Explicitly communicate deadlines.<\/li>\r\n\t<li>Be specific with your expectations. Leave no room for guesswork.<\/li>\r\n\t<li>Encourage people to ask questions.<\/li>\r\n\t<li>Ask for suggestions on how to more easily and speedily complete the team\u2019s tasks.<\/li>\r\n<\/ul>\r\n\r\nThat is vital to have a full set of collaboration tools for effective information exchange within your small team and workarounds within a single work area. Here you can check how the most used collaboration tool in <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware Tracker<\/a> look like:\r\n\r\n<img decoding=\"async\" data-id=\"4188\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2014\/12\/How-to-Manage-a-Small-Team-in-Comindware-Tracker-650x498.png\" alt=\"How to Manage a Small Team in Comindware Tracker\" width=\"650\"  class=\"alignleft size-large\" \/>\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Use_a_collaborative_task_management_tool_when_managing_small_projects\"><\/span>Use a collaborative task management tool when managing small projects<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nGlobalization and the growing complexity of most projects have warranted the use of task management and workflow automation software to manage team tasks and projects, as successful project completion entails that project managers must effectively manage small teams \u2013 and larger ones, for that matter. There are numerous collaborative management tools a team leader can use to help to manage a team more effectively and it might be a challenge to choose the best fit. \r\n\r\n<br \/><br \/>\r\nCloud-based tools, like <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware Tracker<\/a>, afford teams and their members from various parts of the globe a single repository where they can communicate, update the status of each task assigned to them, and upload and share files and documents on a real-time basis, among others. It allows project managers a snapshot, as well as a detailed view, of how each task is faring, and whether or not the team is anywhere near the achievement of its goals. Even more, Comindware Tracker makes it possible to automate repetitive tasks flow and get sure that they are completed properly on a constant basis and increase team productivity. Here is an example of a workflow that can be easily created and executed in Comindware Tracker for better idea:\r\n<br \/><br \/>\r\n<img decoding=\"async\" data-id=\"4192\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2014\/12\/workflow-in-Comindware-Tracker.png\" alt=\"workflow in Comindware Tracker\" width=\"600\" class=\"alignleft size-full\" \/>\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Final_word_on_managing_a_small_team\"><\/span>Final word on managing a small team<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\nThe fundamentals in succeeding with managing small teams lie with the understanding that it\u2019s just as difficult to manage small teams as it is midsized or even large teams.  Project managers often mistakenly believe that managing a small team is easier, but that is not always the case. And unless the key principles, which include appropriate software implementation, are applied, you may actually be destined for failure.\r\n<br \/><br \/>\r\n<i>\r\nWhat is the best way to manage a team? What other tips can you recommend?<\/i>\r\n<br \/>\r\n<section class=\"author bg-light border\">\n    <section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Maricel Rivera\" alt=\"Maricel Rivera\" src=\"\/blog\/wp-content\/uploads\/2013\/06\/maricel-rivera.jpg\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Maricel Rivera works as a financial researcher for a multinational financial firm. Outside of her full-time work, especially when the financial reporting season isn\u2019t at its peak, aside from online marketing, she also does freelance writing, specializing in the business and technology field. One of the topics she has already extensively covered and keeps exploring is work management. She currently explores product development trends, contributes to www.cmwlab.com and provides tips for better use of Comindware Tracker <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">workflow software<\/a><\/p>\n        <\/article>\n    <\/section>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>This article reviews the essentials on how to delegate tasks and manage a small team. Consider this scenario: You\u2019re spearheading a research and development project. A problem crops up, and the client wants the cause investigated. You tell her she\u2019ll get the details in the next monthly meeting. Because your plate is already brimming, you [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":4687,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18,20],"tags":[],"class_list":["post-2815","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-popular-topics","category-tips-and-tricks"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Manage a Small Team: 3 Ways to Ensure Effective Tasks Completion &mdash; CMW Lab Blog<\/title>\n<meta name=\"description\" content=\"It\u2019s just as difficult to manage small teams as it&#039;s larger ones. 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Learn more about how to delegate tasks, ensure task completion and manage a small team.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/\" \/>\n<meta property=\"og:site_name\" content=\"CMW Lab Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/cmwlabinc\" \/>\n<meta property=\"article:published_time\" content=\"2020-10-22T01:08:02+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-02-15T09:11:37+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2018\/09\/How-to-Manage-a-Small-Team-in-Comindware-Tracker-650x498-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"650\" \/>\n\t<meta property=\"og:image:height\" content=\"498\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"maricel\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@CMW_Lab\" \/>\n<meta name=\"twitter:site\" content=\"@CMW_Lab\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"maricel\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/\"},\"author\":{\"name\":\"maricel\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#\/schema\/person\/b49bb9c4cf601e975c61184a5135484f\"},\"headline\":\"How to Manage a Small Team: 3 Ways to Ensure Effective Tasks Completion\",\"datePublished\":\"2020-10-22T01:08:02+00:00\",\"dateModified\":\"2023-02-15T09:11:37+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/\"},\"wordCount\":892,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#organization\"},\"articleSection\":[\"Popular Topics\",\"Tips and Tricks\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/\",\"url\":\"https:\/\/www.cmwlab.com\/blog\/manage-small-team-3-ways-ensure-effective-tasks-completion\/\",\"name\":\"How to Manage a Small Team: 3 Ways to Ensure Effective Tasks Completion &mdash; CMW Lab Blog\",\"isPartOf\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#website\"},\"datePublished\":\"2020-10-22T01:08:02+00:00\",\"dateModified\":\"2023-02-15T09:11:37+00:00\",\"description\":\"It\u2019s just as difficult to manage small teams as it's larger ones. 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