{"id":2759,"date":"2014-11-19T15:34:28","date_gmt":"2014-11-19T15:34:28","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=2759"},"modified":"2014-11-19T15:34:28","modified_gmt":"2014-11-19T15:34:28","slug":"how-to-manage-multiple-projects","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/","title":{"rendered":"How to Manage Multiple Projects &#8211; 5 Things You Need"},"content":{"rendered":"Managing any project can be tricky. Your job as the manager is to ensure each moving part is working towards a common goal, and diminish, if not completely eliminate, unnecessary processes that merely waste resources. Delegation is a necessity, and in order to be an effective manager, you need to understand the project inside out, and from different perspectives, i.e., from the perspectives of your team members, because this is how you gain their respect and loyalty.\n<br \/><br \/>\nThis being the case, it is fair to say that managing multiple projects across different teams, all at once, is exponentially trickier. But it can be done and has been done. We list five things on how to manage effectively multiple projects simultaneously.\n\n<br \/><br \/>\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\n\n<img loading=\"lazy\" decoding=\"async\" data-id=\"2760\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2014\/11\/Depositphotos_16779235_original.jpg\" alt=\"How to Manage Multiple Projects\" width=\"600\" height=\"715\" class=\"alignleft size-full\" \/>\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/#Efficient_collaboration_in_multiple_projects\" title=\"Efficient collaboration in multiple projects\">Efficient collaboration in multiple projects<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/#Formulate_a_clear_plan_for_each_project\" title=\"Formulate a clear plan for each project\">Formulate a clear plan for each project<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/#Allocate_resources_appropriately_while_managing_multiple_projects\" title=\"Allocate resources appropriately while managing multiple projects \">Allocate resources appropriately while managing multiple projects <\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/#Stick_to_strict_deadlines\" title=\"Stick to strict deadlines\">Stick to strict deadlines<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/#Single_document_management_for_all_projects\" title=\"Single document management for all projects\">Single document management for all projects<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/#Final_word\" title=\"Final word\">Final word<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Efficient_collaboration_in_multiple_projects\"><\/span>Efficient collaboration in multiple projects<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\nBefore starting a project, you should have first identified the members that will constitute each team, based on their skills and availability. Conduct an initial <a href=\"https:\/\/www.cmwlab.com\/blog\/meeting-motivations\/\">meeting<\/a> so you can discuss the appropriate courses of action to achieve individual and team goals. If you already have a clear idea of the best path to tackle, you can start assigning tasks.\n\n<br \/><br \/>\n\nRemember though that simply doling out assignments can come off as demanding and may result in a less involved team. To boost morale and effectively lead the direction of a project, you can do two things during the meeting:\n\n<br \/><br \/>\n<ul>\n\t<li>Present how you envision to accomplish the project<\/li>\n\t<li>Allow for feedback from team members, taking into account their specific viewpoints, e.g., from a design viewpoint, from a developer\u2019s viewpoint<\/li>\n<\/ul>\n<br \/>\n\nAfter the planning stages, set time aside for regular meetings for the teams to touch base. This helps everyone visualize how their individual contributions become part of the bigger picture. A meeting also becomes the perfect avenue for conversations, affording team members a clearer picture into how their aspects of the project affect another \u2013 for example, the design team being in close and constant contact with end users, with the developers working closely with the design team to improve the end-user experience. \n<br \/>\nYou have to keep in mind, that as you are managing multiple projects, through efficient collaboration you will be able to not only keep yourself on track but this will also greatly help your team\n<br \/><br \/>\n<img loading=\"lazy\" decoding=\"async\" data-id=\"2764\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2014\/11\/Depositphotos_22990094_original.jpg\" alt=\"Efficient collaboration in multiple project\u2019s\" width=\"600\" height=\"412\" class=\"alignleft size-full\" \/>\n\n<h2><span class=\"ez-toc-section\" id=\"Formulate_a_clear_plan_for_each_project\"><\/span>Formulate a clear plan for each project<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\u201cIf you fail to plan, you plan to fail,\u201d so says an old adage. Another worthy agenda of the initial meeting \u2013 and the subsequent ones, for that matter \u2013 is to devise a plan of action for each team member. \u201cThe devil is in the details\u201d isn\u2019t a clich\u00e9 for nothing. Ask team members to conduct a task analysis of their assignments. That is, have them split their tasks into stages, and each stage into mini tasks or milestones that take them closer and closer to their final goal.\n\n<br \/><br \/>\n\nNext, appoint team leaders or project overseers and equip them with decision-making capabilities to help you manage teams and projects.\n\n\n<br \/><br \/>\n\nAfter you\u2019ve formulated a definitive plan, next comes the execution. The following items are vital to efficiently execute your plans:\n\n<br \/><br \/>\n<ul>\n\t<li>Resource management<\/li>\n\t<li>Strict deadlines<\/li>\n\t<li>Single <a href=\"https:\/\/www.cmwlab.com\/blog\/document-management-software\/\">document management<\/a><\/li>\n<\/ul>\n<br \/>\n\nWhile managing multiple projects it is important to have a clear plan for each project.\u00a0 Without a clear plan all projects can mix into one and you will end up with one big mess without a structure.\n\n\n<h2><span class=\"ez-toc-section\" id=\"Allocate_resources_appropriately_while_managing_multiple_projects\"><\/span>Allocate resources appropriately while managing multiple projects <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\nIn anything, project management in particular, it\u2019s essential to identify your must-haves and cut down to the essentials. Planning the deployment of your resources is just as important, as well as keeping track of how each resource is deployed. Your resources are your people, the tools they need to execute their assigned tasks to the best of their abilities, the budget to acquire, maintain and keep their tools in tip-top shape, and, lest it be forgotten, time, which brings us to the next item.\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Stick_to_strict_deadlines\"><\/span>Stick to strict deadlines<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\nDeadlines often evoke a sense of dread in people. Just by its name, it stirs our most primal fear. But setting deadlines and adhering to them is how you effectively manage your teams\u2019 outputs. To do this, create a task tracker where each member inputs their respective task analyses, including the dates they expect to complete them, which they can subsequently update to signify whether the task is on track, overdue or done. \n<br \/><br \/>\nThis helps you get a bird\u2019s eye view, as well as a more detailed account, of what\u2019s gone on, what\u2019s going on, and what should be going on for each project you spearhead. \u00a0This is especially crucial while you are managing multiple projects, so that if you see that a deadline is not achievable you will adjust all projects accordingly rather than just one.\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Single_document_management_for_all_projects\"><\/span>Single document management for all projects<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\nWhether they\u2019re the project plans, <a href=\"https:\/\/www.cmwlab.com\/blog\/resource-management-solutions-avoid-falling-resource-allocation-trap\/\">resource allocation<\/a> reports, or the trackers you maintain to keep abreast of everyone\u2019s progress, managing multiple documents in a single hub is crucial to keeping important data from getting lost because of one user\u2019s carelessness. There are a number of document management software offerings in the market, some free, and some that will set you back a pretty penny. Most of these software work across mobile and desktop platforms.\n\n<br \/><br \/>\n\nAs an example, <a href=\"https:\/\/www.cmwlab.com\/project-management-software\/\">Comindware Project<\/a> supports document management, among many other features that streamline the various aspects of project management, and ensures important documents reside within the same platform where actual work is done.\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Final_word\"><\/span>Final word<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\nEffective understanding on \u201chow to manage multiple projects\u201d entails the formulation of a definitive action plan for each project, as well as continuous progress tracking. Prudence in resource management, task delegation, deadline enforcement and document administration works towards the seamless execution of each plan. This way, project managers won\u2019t have to feel harassed by the continuous juggling act required of them to manage multiple projects all at once.\n<br \/><br \/>\n<section class=\"author bg-light border\">\n    <section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Maricel Rivera\" alt=\"Maricel Rivera\" src=\"\/blog\/wp-content\/uploads\/2013\/06\/maricel-rivera.jpg\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Maricel Rivera works as a financial researcher for a multinational financial firm. Outside of her full-time work, especially when the financial reporting season isn\u2019t at its peak, aside from online marketing, she also does freelance writing, specializing in the business and technology field. One of the topics she has already extensively covered and keeps exploring is work management. She currently explores product development trends, contributes to www.cmwlab.com and provides tips for better use of Comindware Tracker <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">workflow software<\/a><\/p>\n        <\/article>\n    <\/section>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Managing any project can be tricky. Your job as the manager is to ensure each moving part is working towards a common goal, and diminish, if not completely eliminate, unnecessary processes that merely waste resources. Delegation is a necessity, and in order to be an effective manager, you need to understand the project inside out, [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18,20],"tags":[],"class_list":["post-2759","post","type-post","status-publish","format-standard","hentry","category-popular-topics","category-tips-and-tricks"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Manage Multiple Projects and Succeed - 5 Tips!<\/title>\n<meta name=\"description\" content=\"Leanr how to manage multiple projects every day and deliver expected relults in time. Not more than 5 essestial things that make difference!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Manage Multiple Projects and Succeed - 5 Tips!\" \/>\n<meta property=\"og:description\" content=\"Leanr how to manage multiple projects every day and deliver expected relults in time. Not more than 5 essestial things that make difference!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/\" \/>\n<meta property=\"og:site_name\" content=\"CMW Lab Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/cmwlabinc\" \/>\n<meta property=\"article:published_time\" content=\"2014-11-19T15:34:28+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2014\/11\/Depositphotos_16779235_original.jpg\" \/>\n<meta name=\"author\" content=\"maricel\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@CMW_Lab\" \/>\n<meta name=\"twitter:site\" content=\"@CMW_Lab\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"maricel\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/\"},\"author\":{\"name\":\"maricel\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#\/schema\/person\/b49bb9c4cf601e975c61184a5135484f\"},\"headline\":\"How to Manage Multiple Projects &#8211; 5 Things You Need\",\"datePublished\":\"2014-11-19T15:34:28+00:00\",\"dateModified\":\"2014-11-19T15:34:28+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/\"},\"wordCount\":990,\"commentCount\":1,\"publisher\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#organization\"},\"articleSection\":[\"Popular Topics\",\"Tips and Tricks\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/\",\"url\":\"https:\/\/www.cmwlab.com\/blog\/how-to-manage-multiple-projects\/\",\"name\":\"How to Manage Multiple Projects and Succeed - 5 Tips!\",\"isPartOf\":{\"@id\":\"https:\/\/www.cmwlab.com\/blog\/#website\"},\"datePublished\":\"2014-11-19T15:34:28+00:00\",\"dateModified\":\"2014-11-19T15:34:28+00:00\",\"description\":\"Leanr how to manage multiple projects every day and deliver expected relults in time. 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