{"id":2705,"date":"2014-11-05T14:59:30","date_gmt":"2014-11-05T14:59:30","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=2705"},"modified":"2025-04-15T09:20:36","modified_gmt":"2025-04-15T09:20:36","slug":"making-project-managers-lives-easier-productive-automation","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/making-project-managers-lives-easier-productive-automation\/","title":{"rendered":"Making Project Managers\u2019 Lives Easier and More Productive Through Automation"},"content":{"rendered":"Project management is a continuous struggle for balance between time, cost and quality. It\u2019s no wonder why project managers want to make things more efficient and effective as possible.\r\n\r\n<br \/><br \/>\r\nSome may think manually creating a project plan is easy, since it\u2019s formulaic. But if you ask any project manager, that isn\u2019t necessarily always the case. There are routine processes that can be done without much thinking, yes, and this is where the opportunity for more time savings actually lies, as a good number of project management tasks and activities are routine in nature.\r\n<br \/><br \/>\r\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\r\n\r\n<img loading=\"lazy\" decoding=\"async\" data-id=\"2706\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2014\/11\/Making-Project-Managers.png\" alt=\"Making Project Managers\" width=\"600\" height=\"600\" class=\"alignleft size-full\" \/>\r\n\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/making-project-managers-lives-easier-productive-automation\/#Project_management_and_automation\" title=\"Project management and automation\">Project management and automation<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/making-project-managers-lives-easier-productive-automation\/#What_can_be_automated\" title=\"What can be automated?\">What can be automated?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/making-project-managers-lives-easier-productive-automation\/#How_Comindware_Project_helps\" title=\"How Comindware Project helps\">How Comindware Project helps<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/making-project-managers-lives-easier-productive-automation\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Project_management_and_automation\"><\/span>Project management and automation<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\nThe concept of automation is nothing new these days. Organizations, big and small, explore various software tools to streamline project plans and speed up execution.\r\n<br \/><br \/>\r\n\r\nExcellent project managers make a huge difference to the success of any project, and as John Berra, the retired Chairman of Emerson Process Management, is quoted on Automation World, the good ones are hard to find and once found, should be taken care of. Since they\u2019re expected to perform various functions ranging from the routine to non-routine, it is best to make their lives easier by automating those that can be automated, leaving them with more time and mental energy for more knowledge-oriented work.\r\n\r\n\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"What_can_be_automated\"><\/span>What can be automated?<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\nThe following are routine tasks that some project managers are still manually doing and are better off automated:\r\n<br \/><br \/>\r\n<ul>\r\n\t<li>Generate a project plan<\/li>\r\n\t<li>Prioritize tasks according to overall goals<\/li>\r\n\t<li>Notify team members about new tasks<\/li>\r\n\t<li>Plot member schedules and timelines to eliminate work overload and\/or overlapping and ensure individual, team and project time goals are met<\/li>\r\n\t<li>Notify stakeholders about upcoming deadlines<\/li>\r\n\t<li>Notify concerned parties about finished tasks to reshuffle workload allocation<\/li>\r\n\t<li>Reschedule\/rearrange tasks\/timelines according to changes that happen in real time<\/li>\r\n\t<li>Generate reports<\/li>\r\n\t<li>Send status reports to relevant people every 24 hours<\/li>\r\n<\/ul>\r\n<br \/>\r\nThanks to technology breakthroughs, including the increasingly common availability of web server and network access, the ever-expanding growth of project management tools has afforded project managers the ability to simplify their tasks and operations through various functionality types that include:\r\n<br \/><br \/>\r\n<ul>\r\n\t<li>Project planning<\/li>\r\n\t<li><a href=\"https:\/\/www.cmwlab.com\/blog\/workplace-resource-management-tool\/\">Resource allocation<\/a> and scheduling<\/li>\r\n\t<li>Progress tracking<\/li>\r\n\t<li>Timesheet collection<\/li>\r\n\t<li>Team communication and <a href=\"https:\/\/www.cmwlab.com\/blog\/strike-the-team-collaboration-balance\/\">collaboration<\/a><\/li>\r\n\t<li><a href=\"https:\/\/www.cmwlab.com\/project-management-software\/document-management\/\">Document management<\/a><\/li>\r\n\t<li>Change request and control<\/li>\r\n\t<li>Issues collection and management<\/li>\r\n\t<li>Quality control<\/li>\r\n\t<li>Scope change control and management<\/li>\r\n\t<li>Process management<\/li>\r\n<\/ul>\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"How_Comindware_Project_helps\"><\/span>How Comindware Project helps<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\n<a href=\"https:\/\/www.cmwlab.com\/project-management-software\/\">Comindware Project<\/a> is designed to automate various routine project management tasks to make the lives of project managers easier. The software\u2019s automated priority-based planning feature lets project managers easily create project plans, schedule and arrange tasks through a visual drag-and-drop interface.\r\n\r\n<br \/><br \/>\r\nOnce task assignments and priorities are defined, Comindware Project automatically generates a calculated project plan complete with resource leveling, manual task linking, auto notifications, and readjustments according to real-time updates.\r\n\r\n<br \/><br \/>\r\n\r\nBecause it\u2019s built on top of a social collaboration network, <a href=\"https:\/\/www.cmwlab.com\/platform\/team-network\/\">Comindware Team Network<\/a>, employee engagement and productivity are enhanced, as work discussions reside in the same platform where work gets done. Unstructured group emails that clutter people\u2019s inboxes and communication threads that keep people confused are eliminated, ensuring all parties involved in the structure, development and execution of the project know exactly what\u2019s going on.\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\nAccording to James Pennypacker, PM Solutions\u2019 Center for Business Practices Director, cycle time, which is the time it takes to complete a project, is among the top 10 most important project management benchmarking measures. Cycle time completion efficiency has a huge impact to performance and is therefore a prerequisite to effective project management.\r\n\r\n&nbsp;\r\n\r\nBy making their lives easier through automation, extra time savings allow project managers to focus on the more creative, non-routine and knowledge-oriented aspects of their jobs, which is a boon to cost savings and project quality.\r\n<br \/>&nbsp;\r\n<section class=\"author bg-light border\">\n    <section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Maricel Rivera\" alt=\"Maricel Rivera\" src=\"\/blog\/wp-content\/uploads\/2013\/06\/maricel-rivera.jpg\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Maricel Rivera works as a financial researcher for a multinational financial firm. Outside of her full-time work, especially when the financial reporting season isn\u2019t at its peak, aside from online marketing, she also does freelance writing, specializing in the business and technology field. One of the topics she has already extensively covered and keeps exploring is work management. She currently explores product development trends, contributes to www.cmwlab.com and provides tips for better use of Comindware Tracker <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">workflow software<\/a><\/p>\n        <\/article>\n    <\/section>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Project management is a continuous struggle for balance between time, cost and quality. It\u2019s no wonder why project managers want to make things more efficient and effective as possible. Some may think manually creating a project plan is easy, since it\u2019s formulaic. But if you ask any project manager, that isn\u2019t necessarily always the case. [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":4683,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18,19],"tags":[],"class_list":["post-2705","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-popular-topics","category-solutions"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Making Project Managers\u2019 Lives Easier and More Productive Through Automation &mdash; CMW Lab Blog<\/title>\n<meta name=\"description\" content=\"Automation lies at the core of efficient project planning. Learn what tasks project managers still perform manually, yet can use Comindware Project instead\" \/>\n<meta name=\"robots\" content=\"noindex, follow\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Making Project Managers\u2019 Lives Easier and More Productive Through Automation &mdash; CMW Lab Blog\" \/>\n<meta property=\"og:description\" content=\"Automation lies at the core of efficient project planning. 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