{"id":2679,"date":"2014-10-22T14:52:57","date_gmt":"2014-10-22T14:52:57","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=2679"},"modified":"2026-01-06T12:38:53","modified_gmt":"2026-01-06T12:38:53","slug":"accidental-project-managers-tools-need","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/accidental-project-managers-tools-need\/","title":{"rendered":"Accidental Project Managers: Who They Are and What Tools They Need"},"content":{"rendered":"There are plenty of employees that, aside from being expected to deliver stellar results in their fields of expertise, are also given the task of managing projects. This frequently happens in marketing, PR, education, consulting, IT, professional services, and even the public sector. Unfortunately, not all field experts are trained project managers and are hence called <a href=\"https:\/\/www.cmwlab.com\/project-management-software\/\">accidental project managers<\/a>.\r\n<br \/><br \/>\r\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\r\n\r\n<img loading=\"lazy\" decoding=\"async\" data-id=\"2687\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2014\/10\/work_AccidentalProjectManagers.png\" alt=\"Accidental Project Managers\" width=\"600\" height=\"600\" class=\"alignleft size-full\" \/>\r\n<br \/> <br \/> \r\n\r\nGenerally speaking, accidental project managers:\r\n\r\n<br \/>\r\n<ul>\r\n\t<li>Have little to no actual project management experience<\/li>\r\n\t<li>Don\u2019t possess any project management certification<\/li>\r\n\t<li>Have never attended any project management trainings<\/li>\r\n<\/ul>\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/accidental-project-managers-tools-need\/#The_issues_plaguing_accidental_project_managers\" title=\"The issues plaguing accidental project managers\">The issues plaguing accidental project managers<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/accidental-project-managers-tools-need\/#How_an_accidental_project_manager_copes\" title=\"How an accidental project manager copes\">How an accidental project manager copes<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/accidental-project-managers-tools-need\/#How_Comindware_Project_addresses_these_issues\" title=\"How Comindware Project addresses these issues\">How Comindware Project addresses these issues<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/accidental-project-managers-tools-need\/#Final_word\" title=\"Final word\">Final word<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_issues_plaguing_accidental_project_managers\"><\/span>The issues plaguing accidental project managers<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\nBecause accidental project managers are mostly employees who have been \u201cforced\u201d to rise to the occasion or people who simply \u201cstumbled upon\u201d the profession, it is normal to expect them to grapple with various project management issues, particularly in the early stages.\r\n\r\n<br \/>\r\n\r\nHere are some of the main problems accidental project managers face:\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>Project planning<\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\nProject planning refers to the use of schedules and\/or Gantt charts to plan a project, including defining the project\u2019s scope and the methods to be used to execute and complete the project. It also covers properly streamlining and anticipating task dependencies, priorities, vacations, delays, and the like, to avoid missing important deadlines.\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>Replanning<\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\nReplanning involves executing plans and adjusting them when bottlenecks are encountered upon implementation. Examples can include rescheduling timelines or redistributing resources when a major stakeholder provides more and more input and adds more and more tasks to the plan, team members who have been assigned tasks suddenly get sick, and other such issues.\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>Resources sharing<\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\nResources sharing and management can be a tricky proposition, as resources, even in big companies, are generally scarce, and how to optimally allocate them among project managers, while ensuring each project gets the best match in terms of skills, requires a good amount of planning and strategy.\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>Work coordination<\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\nThis involves coordinating with groups of people working in different locations and exchanging multiple documents.\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>Reporting and visibility<\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\nAccurate reporting is required for visibility, transparency and accountability. It entails the ability to clearly understand, document, and share the actual status of a project to all concerned stakeholders.\r\n\r\n\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"How_an_accidental_project_manager_copes\"><\/span>How an accidental project manager copes<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\nAccording to PMI.org:\r\n\r\n\r\n\r\n\r\n\r\n<blockquote>\u201cSecuring the right skills is even more important when you enter the profession by chance.\u201d\r\n<\/blockquote>\r\n\r\n\r\n\r\n\r\nWith testimonial examples from three executives who have been handed the accidental project manager role on top of their regular duties, the article emphasizes the importance of learning as much as you can. Undergoing project management trainings may sound a bit stressful, on top of all the duties already heaped upon you, but these executives show it can be done. The following are some of such trainings:\r\n<br \/><br \/>\r\n<ul>\r\n\t<li>On-the-job training<\/li>\r\n\t<li>Studying books such as <i>A Guide to the Project Management Body of Knowledge<\/i><\/li>\r\n\t<li>Attending seminars<\/li>\r\n\t<li>Networking with other seasoned project managers<\/li>\r\n\t<li>Taking project management courses or introductory classes<\/li>\r\n\t<li>Attending a webinar such as the American Management Association\u2019s <a href=\"https:\/\/www.amanet.org\/training\/webcasts\/Project-Management-for-the-Accidental-Project-Manager.aspx\">Project Management for the Accidental Project Manager \u2013 A Basic \u201cHow-to\u201d Approach<\/a>.<b><\/b><\/li>\r\n\t<li>Join professional organizations<\/li>\r\n\t<li>Get a professional designation like the Project Management Professional (PMP) credential<\/li>\r\n<\/ul>\r\n\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"How_Comindware_Project_addresses_these_issues\"><\/span>How Comindware Project addresses these issues<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\nWhat time and training accidental project managers lack, Comindware Project can assist with. The solution is focused on accidental project manager\u2019s needs and provides appropriate features and functionalities to make their jobs easier:\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>Comindware Team Network<\/i><\/b><b><i><\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/team-network\/\">Comindware Team Network<\/a> is a full-featured collaborative platform that allows users to effectively coordinate the work no matter how many people are involved in a project, where they are located, and what devices they prefer to use.\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>Automated project planning<\/i><\/b><b><i><\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\nComindware Project\u2019s <a href=\"https:\/\/www.cmwlab.com\/project-management-software\/project-planning\/\">automated project planning<\/a> feature makes project planning and replanning easier. Users define task priorities, and create and assign tasks via the software\u2019s easy-to-use drag-and-drop graphical user interface (GUI).\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>Predictive Gantt chart <\/i><\/b><b><i><\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\nComindware Project\u2019s predictive Gantt chart helps project managers be aware of the project\u2019s actual status. When team members submit information about time spent on different tasks, the project plan is automatically updated and in real time.\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>Resource allocation<\/i><\/b><b><i><\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\n<a href=\"https:\/\/www.cmwlab.com\/human-resources\/\">Resource allocation<\/a> features help avoid project resource issues by proactively allocating key personnel to each task\/project based on required skills and other project workloads.\r\n\r\n<br \/><br \/>\r\n<ul>\r\n\t<li><b><i>iPad application<\/i><\/b><b><i><\/i><\/b><\/li>\r\n<\/ul>\r\n<br \/>\r\n\r\nComindware Project allows accidental project managers to completely plan and manage their projects from their iPads, thanks to the solution\u2019s intuitive project planning mechanics.\r\n\r\n\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Final_word\"><\/span>Final word<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\nOne of Comindware\u2019s competitors, Clarizen, has a pretty good messageexplaining the dilemma of an accidental project manager: \u201cYou may not be a trained project manager, but you\u2019re certainly expected to perform like one.\u201d\r\n<br \/><br \/>\r\n\r\nWhatever the industry, a need for experts to manage projects, organize resources, lead people and meet deadlines will remain. Ergo, project management is a skill that will always be in demand. That said, trained or not, certified or not, you will be expected to deliver the results on time and within budget. As you brace yourself for the job, it pays to know that there are solutions that can assist you in completing your mission.\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/company\/contact-us\/#tab_quote\" class=\"btn btn-green btn-lg\">\n\n            TRY FOR 30 DAYS!    \n\n    <\/a>\n<\/section>\r\n\r\n<section class=\"author bg-light border\">\n    <section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Maricel Rivera\" alt=\"Maricel Rivera\" src=\"\/blog\/wp-content\/uploads\/2013\/06\/maricel-rivera.jpg\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Maricel Rivera works as a financial researcher for a multinational financial firm. Outside of her full-time work, especially when the financial reporting season isn\u2019t at its peak, aside from online marketing, she also does freelance writing, specializing in the business and technology field. One of the topics she has already extensively covered and keeps exploring is work management. She currently explores product development trends, contributes to www.cmwlab.com and provides tips for better use of Comindware Tracker <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">workflow software<\/a><\/p>\n        <\/article>\n    <\/section>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>There are plenty of employees that, aside from being expected to deliver stellar results in their fields of expertise, are also given the task of managing projects. This frequently happens in marketing, PR, education, consulting, IT, professional services, and even the public sector. Unfortunately, not all field experts are trained project managers and are hence [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":4683,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18,19],"tags":[],"class_list":["post-2679","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-popular-topics","category-solutions"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Accidental Project Managers: Who They Are and What Tools They Need &mdash; CMW Lab Blog<\/title>\n<meta name=\"description\" content=\"Find out who are the accidental project managers and what tools are ideal for them to use to achieve the best result. 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