{"id":2411,"date":"2014-04-11T14:27:07","date_gmt":"2014-04-11T14:27:07","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=2411"},"modified":"2014-04-11T14:27:07","modified_gmt":"2014-04-11T14:27:07","slug":"essential-characteristics-effective-cloud-based-project-collaboration-tools","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/essential-characteristics-effective-cloud-based-project-collaboration-tools\/","title":{"rendered":"Essential Characteristics of Effective Cloud-Based Project Collaboration Tools"},"content":{"rendered":"<p align=\"justify\"><b><i>Cloud-based collaboration tools<\/i><\/b> are becoming more and more popular. From instant messaging to file and <a href=\"https:\/\/www.cmwlab.com\/blog\/document-management-software\/\">document management<\/a>, from video conferencing to remote access, from collaborative mind-mapping to knowledge sharing, and everything in between, there\u2019s most possibly a cloud-based app you can try. The popularity of cloud-based collaboration tools isn\u2019t unfounded, particularly if your business is unable to keep up with the demands (infrastructure, talent, server maintenance and upkeep, etc.) of an on-premise server deployment to power your collaboration needs.<\/p>\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\n\n<p align=\"justify\">One of the most noteworthy benefits of cloud computing \u2013 and cloud collaboration software, for that matter \u2013 is the possibility of uploading a document and sharing it with the rest of the team for their individual inputs without having to worry about file versioning. When you get home to download the file on your laptop and work on the finishing touches to get it ready for the board meeting the following day, it will contain every update and annotation your teammates contributed, regardless of the channel used (desktop, laptop, smartphone or tablet). Even more, having all files available in the cloud makes <a href=\"https:\/\/www.cmwlab.com\/document-tracking-software\/\">document tracking<\/a> possible from any device and easy.<\/p>\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/essential-characteristics-effective-cloud-based-project-collaboration-tools\/#Cloud-based_project_collaboration_-_the_problem_with_a_lot_of_choices\" title=\"Cloud-based project collaboration \u2013 the problem with a lot of choices\">Cloud-based project collaboration \u2013 the problem with a lot of choices<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/essential-characteristics-effective-cloud-based-project-collaboration-tools\/#Characteristics_of_a_good_cloud_collaboration_software\" title=\"Characteristics of a good cloud collaboration software\">Characteristics of a good cloud collaboration software<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/essential-characteristics-effective-cloud-based-project-collaboration-tools\/#Capabilities_of_a_good_cloud-based_project_management_software\" title=\"Capabilities of a good cloud-based project management software\">Capabilities of a good cloud-based project management software<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/essential-characteristics-effective-cloud-based-project-collaboration-tools\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Cloud-based_project_collaboration_-_the_problem_with_a_lot_of_choices\"><\/span>Cloud-based project collaboration \u2013 the problem with a lot of choices<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<p align=\"justify\">With competition comes innovation, and with many businesses competing in the cloud-based project collaboration software space, customers are given a myriad of options, a freedom to choose what they think is best for their projects and teams.<\/p>\n\n<p align=\"justify\">However, having a lot of choices isn\u2019t always an advantage. In some cases, it can lead to analysis paralysis. Given all the cloud-based project collaboration solutions peppering the marketplace today, and all the hype surrounding certain vendor brands, it can become increasingly difficult to choose the cloud collaboration software that fits your needs.<\/p>\n\n<p align=\"center\"><img loading=\"lazy\" decoding=\"async\" data-id=\"2416\"  src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2014\/04\/cloud-based-collaboration-tools.jpg\" alt=\"cloud based collaboration tools\" width=\"500\" height=\"335\" class=\"aligncenter size-full\" \/><\/p>\n\n<h2><span class=\"ez-toc-section\" id=\"Characteristics_of_a_good_cloud_collaboration_software\"><\/span>Characteristics of a good cloud collaboration software<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<p align=\"justify\">To help reduce your choices from a terribly bloated number to a more manageable one, here are six essential cloud-based <a href=\"https:\/\/www.cmwlab.com\/platform\/team-network\/\">collaboration software<\/a> characteristics to keep in mind:<\/p>\n\n<ul style=\"padding-left:20px;\">\n\t<li><b>Usability. <\/b>Is the software easy to learn? Is it engaging, efficient and effective? Does it satisfy the user\u2019s needs? Does it deliver what it promises?<\/li>\n\t<li><b>Simplicity. <\/b>You can argue that usability and simplicity are birds of a feather. While that argument is valid, some user-centric software designs can contain functions and features that businesses don\u2019t really need. These unnecessary inclusions eat up bandwidth and may slow down the loading process and frustrate users in the long run.<\/li>\n\t<li><b>Availability. <\/b>Is the software available when you need it? Or is it always on maintenance mode?<\/li>\n\t<li><b>Flexibility. <\/b>Can the system keep up with the user\u2019s needs? Does it change when it needs to change? Does it minimize the amount of work a manager and his team needs done to get from point A to point B?<\/li>\n\t<li><b>Real-time. <\/b>Do updates immediately show up for all project participants to see? Can team members and managers communicate in real-time no matter where they are and which platform they\u2019re on?<\/li>\n\t<li><b>Support. <\/b>Is vendor support readily available when you get stuck with software intricacies, particularly if the provided knowledge base doesn\u2019t seem enough to address your issues?<\/li>\n<\/ul>\n\n<h2><span class=\"ez-toc-section\" id=\"Capabilities_of_a_good_cloud-based_project_management_software\"><\/span>Capabilities of a good cloud-based project management software<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<p align=\"justify\">The above characteristics, as you probably can tell, are for cloud-based collaboration tools in general. The three below are specific to full-blown cloud-based <a href=\"https:\/\/www.cmwlab.com\/project-management-software\/\">project management tools<\/a>:<\/p>\n\n<ul style=\"padding-left:20px;\">\n\t<li><b>Gantt chart. <\/b>While there are a lot of variables to consider, especially for big and complex projects, project schedules are important for project success. Gantt charts illustrate dependencies between activities and whether or not the project will be delivered as planned and on schedule.<\/li>\n\t<li><b>Graphical workflow builder. <\/b>If you\u2019re planning a project that involves complex leveling, a good project collaboration software allows you to simply drag and drop the tasks and activities you\u2019ve created into your project plan, significantly reducing the learning curve.<\/li>\n\t<li><b>Resource allocation. <\/b>If team member composition implies choosing from the people who are currently available, finding those with the right skill sets may prove to be a challenge. A good <a href=\"https:\/\/www.cmwlab.com\/blog\/deadlines-and-your-team-project-management-software\/\">project management software<\/a> drastically cuts down the time it takes for you to match tasks with the right people by having a searchable people directory with details that include their skills, location, schedule, current workload, among others.<\/li>\n<\/ul>\n\n<h3><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n<p align=\"justify\">While it\u2019s true that cloud-based <a href=\"https:\/\/www.cmwlab.com\/blog\/project-management-solutions-adaptive-predictive\/\">project collaboration solutions<\/a> can work wonders, keep in mind they\u2019re not necessarily for everyone, as on-premise software proponents are likely to say. But if you decide that a predictive cloud-based project management platform is what your project and team needs, Comindware Project \u2013 with its fully automated priority-based planning feature, user-friendly Gantt chart and comprehensive people directory \u2013 is worth checking out.<\/p>\n\n\n<section class=\"author bg-light border\">\n    <section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Maricel Rivera\" alt=\"Maricel Rivera\" src=\"\/blog\/wp-content\/uploads\/2013\/06\/maricel-rivera.jpg\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Maricel Rivera works as a financial researcher for a multinational financial firm. Outside of her full-time work, especially when the financial reporting season isn\u2019t at its peak, aside from online marketing, she also does freelance writing, specializing in the business and technology field. One of the topics she has already extensively covered and keeps exploring is work management. She currently explores product development trends, contributes to www.cmwlab.com and provides tips for better use of Comindware Tracker <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">workflow software<\/a><\/p>\n        <\/article>\n    <\/section>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Cloud-based collaboration tools are becoming more and more popular. From instant messaging to file and document management, from video conferencing to remote access, from collaborative mind-mapping to knowledge sharing, and everything in between, there\u2019s most possibly a cloud-based app you can try. The popularity of cloud-based collaboration tools isn\u2019t unfounded, particularly if your business is [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[13,18],"tags":[],"class_list":["post-2411","post","type-post","status-publish","format-standard","hentry","category-leadership","category-popular-topics"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Cloud-Based Collaboration Tools \u2013 Essential Characteristics<\/title>\n<meta name=\"description\" content=\"Cloud-based collaboration tools are everywhere. To find the right one, know your project, your team and your project management software must-haves.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cmwlab.com\/blog\/essential-characteristics-effective-cloud-based-project-collaboration-tools\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Cloud-Based Collaboration Tools \u2013 Essential Characteristics\" \/>\n<meta property=\"og:description\" content=\"Cloud-based collaboration tools are everywhere. 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