{"id":218,"date":"2012-12-04T12:44:46","date_gmt":"2012-12-04T12:44:46","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=218"},"modified":"2025-04-15T10:05:51","modified_gmt":"2025-04-15T10:05:51","slug":"update-your-project-plan-automatically","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/update-your-project-plan-automatically\/","title":{"rendered":"Tired of updating Project Plan twice a week? Get it updated automatically!"},"content":{"rendered":"<p style=\"clear:none;text-indent:10px;\">At the end of the week your project will evolve, and the plan will be out of date. What will you do?<\/p>\r\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\r\n<img decoding=\"async\" src=\"\/blog\/wp-content\/uploads\/2012\/12\/pic1.png\" alt=\"workflow automation\" style=\"float:right;margin:10px;\"\/>\r\n<p style=\"clear:none;text-indent:10px;\">You have options:<\/p>\r\n\r\n<ul>\r\n<li><strong>Do it yourself<\/strong>: update your project plan file manually every week.<\/li>\r\n<li><strong>Delegate or use crowd sourcing<\/strong>: share your project plan file with your team and ask everyone to update their tasks status manually. It\u2019s bad to switch from work to this excel file and is not working quite well.<\/li>\r\n<li><strong>Automate<\/strong>: use work automation engine which makes it possible to update each task online by the one who is working on the task, and has all the information on task in a single place. This way, your project plan will be updated simultaneously with its execution.<\/li>\r\n<\/ul>\r\n\r\n<blockquote>\u201c&#8230;Execution is the next step after planning and it includes process automation and task management.\u201d<\/blockquote>\r\n\r\n<p style=\"text-indent:10px;\">You\u2019ve carefully thought your project plan through, set goals and deadlines. As usual, you are short of time, you need every single working hour badly to complete the plan on time. From this angle, seems like you are wasting time when you update your project plan manually.<\/p>\r\n\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/update-your-project-plan-automatically\/#Why_manual_updating_of_your_project_plan_is_evil\" title=\"Why manual updating of your project plan is evil?\">Why manual updating of your project plan is evil?<\/a><ul class=\"ez-toc-list-level-4\"><li class=\"ez-toc-heading-level-4\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/update-your-project-plan-automatically\/#1_Lack_of_integration\" title=\"1. Lack of integration.\">1. Lack of integration.<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-4\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/update-your-project-plan-automatically\/#2_Lack_of_communication\" title=\"2. Lack of communication\">2. Lack of communication<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/update-your-project-plan-automatically\/#Execute_your_plan_and_update_it_automatically_with_Comindware_Tracker\" title=\"Execute your plan and update it automatically with Comindware Tracker.\">Execute your plan and update it automatically with Comindware Tracker.<\/a><\/li><\/ul><\/nav><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Why_manual_updating_of_your_project_plan_is_evil\"><\/span>Why manual updating of your project plan is evil?<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n<h4><span class=\"ez-toc-section\" id=\"1_Lack_of_integration\"><\/span>1. Lack of integration.<span class=\"ez-toc-section-end\"><\/span><\/h4>\r\n\r\n<p style=\"text-indent:10px;\">Project consists of different parts. Planning is only one part of the project. Execution is the next step, which includes <a href=\"https:\/\/www.cmwlab.com\/workflow-automation\/\">workflow automation<\/a> and task management.<\/p>\r\n\r\n<p style=\"text-indent:10px;\">If all of them are managed in different systems, you won\u2019t be able to avoid manual updating. Basically, in this case you do the job robots should do for you. <\/p>\r\n\r\n<h4><span class=\"ez-toc-section\" id=\"2_Lack_of_communication\"><\/span>2. Lack of communication<span class=\"ez-toc-section-end\"><\/span><\/h4>\r\n\r\n<p style=\"text-indent:10px;\">If you use a desktop planning tool, you usually cannot (will not) share it with anybody. Your team cannot take part in upgrading real-time statuses of your project execution. In this case, the manager is the only user of the system. This can be solved by collaborative toolset inside of your planning execution solution. Or, as an option, you can share your plan online with your team.<\/p>\r\n\r\n<blockquote>\u201c&#8230;with work automation engine, the problem of manual plan updates will be removed.\u201d<\/blockquote>\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Execute_your_plan_and_update_it_automatically_with_Comindware_Tracker\"><\/span>Execute your plan and update it automatically with Comindware Tracker.<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<p style=\"text-indent:10px;\">What my plan looks like in <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware Tracker<\/a>:<\/p>\r\n\r\n<img decoding=\"async\" src=\"\/blog\/wp-content\/uploads\/2012\/12\/pic2.png\" alt=\"Work Item\">\r\n\r\n<p style=\"text-indent:10px;\">With <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware Tracker<\/a> the problem of project weekly manual update is solved:<\/p>\r\n\r\n<ul>\r\n<li>You save time on updating reporting;<\/li>\r\n<li>You can show your report to customers and superior managers at any time;<\/li>\r\n<li>You know what\u2019s going on now;<\/li>\r\n<li>Each one on your team knows what is going on in the project;<\/li>\r\n<li>As a pleasant bonus, <a href=\"\/blog\/strike-the-team-collaboration-balance\/\" title=\"Strike the Collaboration Balance\">team collaboration<\/a> enhanced.<\/li>\r\n<\/ul>\r\n\r\n<p style=\"text-indent:10px;\">Each team player has all the necessary information on tasks, including comments and history track, files and discussions, <em>all in one place<\/em>. The deadlines and priorities they set are immediately visible to the manager. Completed tasks and tasks that are in progress or deferred are updated online by the one who is working on the task. This collaborative update provides live-time visibility of the project plan execution.<\/p>\r\n\r\n<img decoding=\"async\" src=\"\/blog\/wp-content\/uploads\/2012\/12\/pic3.png\" alt=\"Work Item\">\r\n\r\n<p style=\"text-indent:10px;\">What the manager, <a href=\"https:\/\/www.cmwlab.com\/project-management-software\/\">project manager<\/a>, team leader gets: visibility on the project execution progress and live status updates:<\/p>\r\n\r\n<img decoding=\"async\" src=\"\/blog\/wp-content\/uploads\/2012\/12\/pic4.png\" alt=\"project plan\">\r\n\r\n<p style=\"text-indent:10px;\">You can see your project progress, statuses and current assignees. You can customize each list to show you the things you want to see, like status, deadline, current assignee, item ID, number of attachments, anything else. Customize it the way you want. The essential is that the information on your project is up to date here.<\/p>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<section class=\"author bg-light border\">\n\t<section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Anastasia Chumakova\" alt=\"Anastasia Chumakova\" src=\"\/blog\/wp-content\/uploads\/2012\/11\/anastasiya-chumakova.jpg\" alt=\"Anastasia Chumakova\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Anastasia Chumakova is <em>Product Marketing Analyst<\/em> and <a href=\"https:\/\/www.cmwlab.com\/workflow-automation\/\">Workflow Automation<\/a> Expert at Comindware.<br\/>She currently explores online process management product development trends, contributes to <a href=\"https:\/\/www.cmwlab.com\/\">www.cmwlab.com<\/a> and provides tips for better use of Comindware Tracker and online work management solutions.<\/p>\n        <\/article>\n    <\/section>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>At the end of the week your project will evolve, and the plan will be out of date. What will you do?<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[13,18],"tags":[],"class_list":["post-218","post","type-post","status-publish","format-standard","hentry","category-leadership","category-popular-topics"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Tired of updating Project Plan twice a week? Get it updated automatically! &mdash; CMW Lab Blog<\/title>\n<meta name=\"description\" content=\"Learn how to automate your recurring project plan updates with the help of Comindware Tracker.\" \/>\n<meta name=\"robots\" content=\"noindex, follow\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Tired of updating Project Plan twice a week? 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