{"id":1806,"date":"2013-11-06T11:29:35","date_gmt":"2013-11-06T11:29:35","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=1806"},"modified":"2025-04-15T08:51:04","modified_gmt":"2025-04-15T08:51:04","slug":"purchase-order-software","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/purchase-order-software\/","title":{"rendered":"Purchase Order Software"},"content":{"rendered":"

Have you ever wondered how these giant international corporations purchase all the stuff they need for daily operations? Like pens, paper, printers, materials, computers and coffee\u2026Do they hire one of those Hekatonkheires, (otherwise known in Greek mythology as the “Hundred-Handed Ones”. Or do they have a tribe of little gnomes responsible for that? Or maybe they have bought the latest 3D-printer, capable of creating all this stuff? And, although I like to use my imagination sometimes, if they do neither of them, what do they do? In real life, every company has a special department, which ensures that the company does not stop its daily operations because of lack of resources.<\/p>\r\n

\r\n\"CMW<\/a><\/p>\r\n

OK \u2013 let\u2019s leave all these corporations aside and focus on a small example from real life. Let it be a law office and its president, James Mahoney, who decided to buy a mahogany table for his cabinet. What should he do? Most of time he gets what he wants immediately, but that\u2019s not the case here. First of all, he needs to approve this purchase with George Clinton from the financial department. George is responsible for approving purchase requests from top managers. James opens his favorite email client and sends an email to George:<\/p>\r\n
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\r\nTo:<\/b> George Clinton<\/i>\r\n

\r\nFrom:<\/b> James Mahoney<\/i>\r\n

\r\nSubject:<\/b> Mahogany table<\/i>\r\n

\r\nBody:<\/b>\r\n

\r\nHi, James!<\/i>\r\n

\r\nCan you please approve this purchase for my cabinet? Our company is rich and my current table now looks like foreign piece of furniture in this kingdom of wealth and prosperity.<\/i>\r\n

\r\nRegards,<\/i>\r\n
\r\nVP of \u201cLaw kings\u201d,<\/i>\r\n
\r\nJames Mahoney<\/i>\r\n<\/p>\r\n\r\n

But George is too busy with other managers\u2019 requests and he loses the request in the \u201cInbox\u201d folder. James is going to meet an important client next week (and he thinks that the mahogany table is a key point for this meeting), so after two days of silence, he goes to George\u2019s office. After a brief verbal altercation, George tells James that the company cannot afford this table, because it is too expensive. He offers a standard desk to James and James (reluctantly) accepts this offer.<\/p>\r\n
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The next email is sent to Johan Reizenberg \u2013 the guy, who must call the company which sells the selected desk. He must, but he cannot \u2013 he\u2019s on vacation in Hawaii with his wife, Rosalinda. I can keep telling you about this sad story, but I think you have got the point \u2013 a simple purchase process can involve many people, and without a specially designed process and convenient purchase requests and order software, this can lead to unsolved problems that remain there forever.<\/p>\r\n
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Below are the basic steps for making a purchase in most companies:<\/p>\r\n