{"id":1262,"date":"2013-06-25T14:54:43","date_gmt":"2013-06-25T14:54:43","guid":{"rendered":"https:\/\/www.cmwlab.com\/blog\/?p=1262"},"modified":"2025-04-15T09:41:05","modified_gmt":"2025-04-15T09:41:05","slug":"increase-daily-operations-transparency","status":"publish","type":"post","link":"https:\/\/www.cmwlab.com\/blog\/increase-daily-operations-transparency\/","title":{"rendered":"Make Your Daily Operations Transparent"},"content":{"rendered":"<p style=\"text-indent:10px;\">One management axiom states:<em> impr\u043eve daily processes, and you can add value, cut costs and perform better<\/em>. It\u2019s easy to say yet when it comes to practice, the question is: how exactly can you find out what to improve?<\/p>\r\n\r\n<p><!--more-->\r\n<a href=\"https:\/\/www.cmwlab.com\/platform\/try\/\" onclick=\"ga('send', 'event', 'abtest', 'platform-banner-click');\"><img decoding=\"async\" id=\"pl-banner\" src=\"https:\/\/www.cmwlab.com\/blog\/wp-content\/uploads\/2023\/03\/cmw-platform-banner.png\" class=\"img-fluid my-5\" alt=\"CMW Platform banner\" title=\"CMW Platform banner\"><\/a><\/p>\r\n\r\n<p style=\"text-indent:10px;\">Transparency is an insight into your daily operations that you can achieve by different means. Whatever you chose, bear in mind that investigating the real state of things needs to be as simple and easy as possible because a time-consuming action aimed at process improvement can compromise the value of the targeted process. Discovering how everything is working can make you face the sad fact of how inefficiently everything is optimized. Don\u2019t get upset &#8211; just accept the challenge to improve things.<\/p>\r\n\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_28 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cmwlab.com\/blog\/increase-daily-operations-transparency\/#Transparency_how_do_we_achieve_it\" title=\"Transparency: how do we achieve it?\">Transparency: how do we achieve it?<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cmwlab.com\/blog\/increase-daily-operations-transparency\/#Meetings\" title=\"Meetings\">Meetings<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cmwlab.com\/blog\/increase-daily-operations-transparency\/#Status_reports_and_emails\" title=\"Status reports and emails\">Status reports and emails<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cmwlab.com\/blog\/increase-daily-operations-transparency\/#Shared_files\" title=\"Shared files\">Shared files<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cmwlab.com\/blog\/increase-daily-operations-transparency\/#Process_Management_Audit\" title=\"Process Management Audit\">Process Management Audit<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cmwlab.com\/blog\/increase-daily-operations-transparency\/#Transparency_for_daily_operations\" title=\"Transparency for daily operations\">Transparency for daily operations<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Transparency_how_do_we_achieve_it\"><\/span>Transparency: how do we achieve it?<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Meetings\"><\/span>Meetings<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n<p style=\"text-indent:10px;\">You can gather your team in the meeting room once a week and let everyone speak about the achievements of the past week and the plans for the upcoming week. The great thing about this method is <a href=\"https:\/\/www.cmwlab.com\/blog\/online-collaboration-tips\/\">collaboration<\/a>, the weak point is the lack of analytical data. The main thing about these kinds of meetings is to keep them brief and not to hold them more often than once a week. Also, meetings <a href=\"https:\/\/www.cmwlab.com\/blog\/meeting-motivations\/\">can \u2018kill\u2019 productivity<\/a>.<\/p>\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Status_reports_and_emails\"><\/span>Status reports and emails<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n<p style=\"text-indent:10px;\">Keep them brief and implement some sort of standard for them. If your team players need to spend hours to generate those reports, it\u2019s better not to use this practice: they could have used this time for work. If it is possible, replace reports by <a href=\"https:\/\/www.cmwlab.com\/\">work management software<\/a> and time tracking features. Reports are sent by email which is also a weak point of this method because you get the additional work of dealing with those emails.<\/p>\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Shared_files\"><\/span>Shared files<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n<p style=\"text-indent:10px;\">It\u2019s possible to share a file via one of numerous services with key points that need to be achieved by the end of the week and month. Either you, as a manager, can update this file yourself taking updates from the reports sent by emails, or \u2013 you can ask each on your team to update the file. The shared version of it brings transparency for everyone into what\u2019s going on.<\/p>\r\n\r\n<h3><span class=\"ez-toc-section\" id=\"Process_Management_Audit\"><\/span>Process Management Audit<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n<p style=\"text-indent:10px;\">You can hire a company which can audit your processes, interview your team and make workflow charts of how things are going. Needless to say that this method is one of the most expensive ones compared to the methods above.<\/p>\r\n\r\n<h2><span class=\"ez-toc-section\" id=\"Transparency_for_daily_operations\"><\/span>Transparency for daily operations<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n<p style=\"text-indent:10px;\">The methods describe above can help you gather data about your daily routine yet they all have their disadvantages:<\/p>\r\n\r\n<ul>\r\n<li>either you spend your team time on maintaining transparency: they could have used this time for work<\/li>\r\n<li>or you hire special professionals: you need to pay for their services<\/li>\r\n<\/ul>\r\n\r\n\r\n<p style=\"text-indent:10px;\">Comindware sees the way out of this situation &#8211; you can move forward with <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware Tracker<\/a>. When you just start using it, make it the <a href=\"https:\/\/www.cmwlab.com\/task-management\/\">task management software organizer<\/a> for your team and create a task for any activity that your team players perform. By the end of the week you are going to have some data that Comindware Tracker can present in the form of dashboard statistics for you. By the end of the month you can analyze your current processes.<\/p>\r\n\r\n<p style=\"text-indent:10px;\">Taking into consideration that Comindware Tracker offers <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\">free 30-day trial<\/a>, this time is more than enough for this kind of activity. The difference with shared reports or <a href=\"https:\/\/www.cmwlab.com\/blog\/stop-tracking-stuff-in-excel\/\" title=\"Tired of tracking stuff in Excel? Try the workflow tool that works!\">updated Microsoft Excel<\/a> status files is that information about the activity is requested by the software while this activity is being performed. Unlike usual <a href=\"https:\/\/www.cmwlab.com\/blog\/microsoft-outlook-tasks\/\" title=\"Manage Microsoft Outlook Tasks with Comindware\">Outlook tasks<\/a>, this information is available online for each employee and the manager and is perfectly analyzable.<\/p>\r\n\r\n<p style=\"text-indent:10px;\"><a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware Tracker<\/a> gives you insight into what is going on in your company and collects data for you to find out about your processes \u2013 first step to their improvement. And this insight demands minimal effort from you and your team. When you have enough analytical data on your processes, Comindware Tracker offers you the means to proceed straight to the next step: automate those processes with workflow coupled with <a href=\"https:\/\/www.cmwlab.com\/task-management\/\">task management<\/a>.<\/p>\r\n\r\n<p style=\"text-indent:10px;\">Once you set up automated processes for your daily routine, if you keep using Comindware Tracker, you can bring smaller changes to your processes even when they are running. This is the explanation behind the word \u2018<em>flexibility<\/em>\u2019 that is scattered all over Comindware.com. This way, the cost of process improvement and transparency with <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/\">Comindware Tracker<\/a> is reduced to minimum.<\/p>\r\n\r\n<section class=\"text-center post__button\">\n    <a href=\"https:\/\/www.cmwlab.com\/workflow-software\/try\/\" class=\"btn btn-green btn-lg\">\n\n            Get a 30-day trial!\n\n    <\/a>\n<\/section>\r\n\r\n<section class=\"author bg-light border\">\n\t<section class=\"row p-3 p-sm-5 align-items-center\">\n        <aside class=\"col-sm-3 col-4\">\n            <img decoding=\"async\" class=\"author__img img-fluid rounded-circle\" title=\"Anastasia Chumakova\" alt=\"Anastasia Chumakova\" src=\"\/blog\/wp-content\/uploads\/2012\/11\/anastasiya-chumakova.jpg\" alt=\"Anastasia Chumakova\">\n        <\/aside>\n        <article class=\"col-sm-9 col\">\n            <p class=\"author__text\">Anastasia Chumakova is <em>Product Marketing Analyst<\/em> and <a href=\"https:\/\/www.cmwlab.com\/workflow-automation\/\">Workflow Automation<\/a> Expert at Comindware.<br\/>She currently explores online process management product development trends, contributes to <a href=\"https:\/\/www.cmwlab.com\/\">www.cmwlab.com<\/a> and provides tips for better use of Comindware Tracker and online work management solutions.<\/p>\n        <\/article>\n    <\/section>\n<\/section>\r\n","protected":false},"excerpt":{"rendered":"<p>One management axiom states: impr\u043eve daily processes, and you can add value, cut costs and perform better. It\u2019s easy to say yet when it comes to practice, the question is: how exactly can you find out what to improve?<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10],"tags":[],"class_list":["post-1262","post","type-post","status-publish","format-standard","hentry","category-product-insight"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.14 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Increase Your Daily Operations Transparency with Comindware<\/title>\n<meta name=\"description\" content=\"How to make your daily operations transparent? 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